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Fees and Charges
Annual Basic Charges 2012-2013
Annual Basic Charges 2013-2014
Calendar of Payments 2012-2013
Enrollment Deposit for All New Students: A nonrefundable deposit of $300 is due on or before the date of confirmation of intention to attend. This deposit is credited against the charges for the student's initial semester of enrollment and will be forfeited if the student does not enroll.
Study Abroad Deposit: Students participating in a Colby program abroad are required to pay a $500 deposit. This deposit is forfeited should the student withdraw from the program.
Comprehensive FeeTuition: All matriculating students are required to enroll for at least nine credit hours each semester. Exceptions are made by the dean of admissions in the case of nontraditional students and by the dean of students in certain cases of regular students with extenuating circumstances that prohibit them from carrying a normal course load. Students who receive loans and/or grants should be enrolled for at least 12 credit hours per semester to qualify for these funds. In exceptional cases students may be charged on a credit hour basis at the rate of $1,630 per credit hour. With permission of the dean of students, seniors needing fewer than nine hours in their final semester may take only that number of credit hours necessary to meet their graduation requirement. In such cases, however, the full comprehensive fee per semester will be charged.
Board: The College offers a board plan of 21 meals per week. Students living in the Harold and Bibby Alfond Residence Complex will receive a rebate of $1,520 per semester and will receive 100 meals per semester.
Room: Students are expected to occupy College housing facilities to the full extent of their availability. Other arrangements may be made only with specific approval of the dean of students. Residence hall reservations are made through the Office of Campus Life.
Room and Board Rebate: Students enrolled on campus who are approved to live off campus will receive a room and board rebate of $3,325 per semester and will receive 100 meals per semester.
Included in the comprehensive fee is an allocation for the Student Government Association and funding of College health services. There are no fees for staff services in the student health center. All full-time students are required to have health insurance coverage while attending Colby. All students are automatically enrolled in the plan underwritten by Commercial Travelers Mutual Insurance Company and billed the $900 annual premium. A student may waive participation in the plan by documenting that he/she has comparable coverage under another insurance policy. Documentation of coverage must be provided annually by fully completing the online health insurance registration form, which can be found at www.colby.edu/sfs. This form must be submitted by Aug. 1, 2012.
Off-Campus, January Program, Miscellaneous Charges
Off-Campus Study Charges
Students who expect to transfer credits for full-time study in a non-Colby program will be subject to a fee of $1,000 per semester. This fee will be charged on the Colby tuition bill.
Information regarding application deadlines and other program details may be obtained from the Office of Off-Campus Study.
Students who are not enrolled on campus for either the fall or spring semester will be charged a fee of $4,720 for tuition only for participating in an on-campus January Program. If on-campus housing is provided, an additional charge will be assessed.
Medications: A student may be charged for the cost of some prescription and nonprescription medicines prescribed by the health services staff.
Fines: Fines are charged for failure to register automobiles, parking violations, late return of library books, checks returned as uncollectible, and disciplinary actions.
Damage to or Loss of College Property: Liability for damage or loss of College property located within individual residence hall rooms lies with the resident(s) of the room. When damage or loss of College property occurs in residence hall common areas (e.g., lounges, hallways, lobbies, bathrooms), the Office of Campus Life will make every effort to identify the individuals responsible and to bill them. In cases in which residential life staff determines that responsibility lies with the residents of a specific section of a residence hall, those students will be billed. When the individuals responsible for damage or loss of College property cannot be identified, the cost of repair or replacement is accumulated by the residence hall. At the end of each semester, the Office of Campus Life, in cooperation with the Physical Plant Department, determines the cost of all unidentified damage and loss of College property and bills the residents of each residence hall on a pro rata basis. Any conflicts regarding assignment of responsibility may be directed to the Judicial Board.
Financial AidIn order to ensure access and opportunity for students from all economic backgrounds, Colby offers financial aid to admitted students who demonstrate financial eligibility and are enrolled full time. Approximately 1,100 full-time students, or 60 percent of the student body, receive some form of financial assistance, including grants, campus employment, or outside scholarships.
More than $25 million is awarded annually in grants. The average aid package awarded to 748 grant recipients in 2011-12 was $34,993. In addition to Colby’s own programs, state grants, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal College Work-Study, and Yellow Ribbon grants may be included in aid awards. Beginning with the 2008-09 academic year, the portion of calculated need previously met with student loans has been met with grants and campus employment; federal student (Perkins and Stafford) and parent (PLUS) loans are available to supplement the need-based financial aid package.
Colby requires all first-time aid applicants who are U.S. citizens or permanent residents to submit the Free Application for Federal Student Aid (FAFSA) to the federal processor and the Profile form to the College Scholarship Service before January 15. On the basis of the FAFSA, the College Scholarship Service Profile form, W-2 forms, federal income tax returns, and other forms that may be required for special circumstances, the College determines eligibility within the context of Colby policy and federal regulations. Students who do not complete a financial aid application prior to admission will not be considered for Colby grant assistance for two award years, unless their family financial circumstances change unexpectedly and unavoidably.
Early Decision applicants who wish to be considered for financial aid must file the CSS Profile form before November 15 for Early Decision I and before January 1 for Early Decision II. International students must complete and submit the International Student Financial Aid Application and documentation of family income (employers’ letters and/or tax forms with translation) by the appropriate deadline.
To provide flexibility, Colby also accepts the Sallie Mae 10-month payment plan and proceeds from parent loans. Students who seek more detailed information may write for the financial aid and financing options brochures or may contact the Office of Admissions and Financial Aid.
Aid also is available for programs of study abroad and domestic programs of study away that are approved by the Office of Off-Campus Study. The only domestic programs for which federal or Colby aid may be used are those specified in the Off-Campus Study Handbook as Colby-approved programs.
Aid for programs of study off campus is based on the actual cost of the program plus an administrative fee, up to a maximum of Colby’s cost. Student loans may enable financial aid recipients to replace term-time earnings, which are not available on foreign campuses.
Parents and students may review information in the Student Financial Services and Career Center offices concerning scholarships offered by non-Colby organizations.
As stated more fully in the section on Academic Procedures in this catalogue, the Committee on Academic Standing reviews the records of all students at the end of each semester to determine if each is maintaining satisfactory academic progress. Decisions of this committee govern eligibility for financial aid in accordance with federal regulations and Colby policy.
Committee decisions of dismissal may be appealed. When students have been readmitted after academic dismissal, federal Title IV assistance (to a maximum of 10 semesters) will be awarded on a cumulative basis according to Colby’s published funding priorities for financial aid. All standards are in accordance with federal laws with respect to satisfactory progress. In general, a Colby grant is available only for tuition charged for course work required to obtain a Colby degree, up to eight semesters of full-time enrollment. To ensure maximum aid eligibility, a student must maintain a minimum of 12 credit hours each semester, exclusive of credits taken during January.
Students who are admitted to Colby as other-than-first-semester freshmen are eligible for Colby aid for the number of semesters required for graduation as determined by the College at the time of entry. For example, a student who matriculates as a second semester freshman is considered for up to seven semesters of aid.
Payment of Bills
Prior to the first day of classes each semester, student accounts must be paid or satisfactory arrangements made with Student Financial Services. If the balance on the account is to be paid by an outside scholarship, a 30-day late fee waiver will be granted for the amount of the scholarship only if the student notifies Student Financial Services of this information prior to the first day of classes. It is the student's responsibility to ensure that all financial matters are resolved prior to the first day of classes. Payments are applied against charges in the order in which the charges appear on the student's account.
Notwithstanding any other provision in this catalogue, a student's account, including tuition, room and board, fees, charges, and fines, must be paid in full before that student will be allowed to register for classes for an upcoming semester, to receive transcripts, to participate in the annual room draw process, to participate in baccalaureate or commencement exercises, or to receive a degree or diploma.
In the event that a student account is delinquent, the account may be placed with a collection agency or an attorney for collection. All collection costs, including attorney's fees, will be charged to the student.
The College does not accept either credit cards or post-dated checks for payment of semester charges. Electronic payments from a U.S. checking or savings account can be made at www.colby.edu/sfs. A fee of $15 is charged for any returned check or electronic payment.
Late Payment Fees
Loan and Payment Plans
The College offers an optional tuition refund insurance designed to reduce the financial loss caused by a medical withdrawal. Information is sent to the students by July.
No refund will be made until the withdrawal/leave process established by the dean of students is completed.
Federal regulations determine the amount and the order in which federal loans and scholarships are to be refunded.
No refunds are made for students who elect not to do an on-campus January Program.
Future Tuition and Fees