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Fees and Charges

Annual Basic Charges 2012-2013

Semester 1 Semester 2 Total
Comprehensive Fee $27,850 $27,850 $55,700


Annual Basic Charges 2013-2014

Semester 1 Semester 2 Total
Comprehensive Fee $28,755 $28,755 $57,510


Calendar of Payments 2012-2013

Upon Acceptance for Admission: Enrollment deposit—new students only (nonrefundable). $300
August 1: One half of annual basic charges, less enrollment deposit if applicable. $27,850
January 2: One half of annual basic charge $27,850
Students arriving at Colby for their first semester on campus will also be charged for the Colby Outdoor Orientation Trip (COOT). The fee of $275 is due the same date as basic charges for the appropriate semester.

Deposits
Enrollment Deposit for All New Students: A nonrefundable deposit of $300 is due on or before the date of confirmation of intention to attend. This deposit is credited against the charges for the student's initial semester of enrollment and will be forfeited if the student does not enroll.

Study Abroad Deposit: Students participating in a Colby program abroad are required to pay a $500 deposit. This deposit is forfeited should the student withdraw from the program.


Comprehensive Fee
Tuition: All matriculating students are required to enroll for at least nine credit hours each semester. Exceptions are made by the dean of admissions in the case of nontraditional students and by the dean of students in certain cases of regular students with extenuating circumstances that prohibit them from carrying a normal course load. Students who receive loans and/or grants should be enrolled for at least 12 credit hours per semester to qualify for these funds. In exceptional cases students may be charged on a credit hour basis at the rate of $1,630 per credit hour. With permission of the dean of students, seniors needing fewer than nine hours in their final semester may take only that number of credit hours necessary to meet their graduation requirement. In such cases, however, the full comprehensive fee per semester will be charged.

Board: The College offers a board plan of 21 meals per week. Students living in the Harold and Bibby Alfond Residence Complex will receive a rebate of $1,520 per semester and will receive 100 meals per semester.

Room: Students are expected to occupy College housing facilities to the full extent of their availability. Other arrangements may be made only with specific approval of the dean of students. Residence hall reservations are made through the Office of Campus Life.

Room and Board Rebate: Students enrolled on campus who are approved to live off campus will receive a room and board rebate of $3,325 per semester and will receive 100 meals per semester.

Included in the comprehensive fee is an allocation for the Student Government Association and funding of College health services. There are no fees for staff services in the student health center. All full-time students are required to have health insurance coverage while attending Colby. All students are automatically enrolled in the plan underwritten by Commercial Travelers Mutual Insurance Company and billed the $900 annual premium. A student may waive participation in the plan by documenting that he/she has comparable coverage under another insurance policy. Documentation of coverage must be provided annually by fully completing the online health insurance registration form, which can be found at www.colby.edu/sfs. This form must be submitted by Aug. 1, 2012.

Off-Campus, January Program, Miscellaneous Charges

Off-Campus Study Charges
Two types of off-campus study programs are available at Colby: approved non-Colby off-campus study and Colby off-campus programs. Students who are engaged in approved non-Colby off-campus foreign or domestic study programs pay all fees directly to the host institution. For Colby programs abroad and domestic exchanges, a comprehensive fee including tuition, room, board, and travel applies. Financial aid is available to students enrolled in the approved off-campus programs as well as to those enrolled in Colby abroad programs. All Colby abroad programs require a $500 attendance deposit. Semester fees for the 2012-2013 Colby-billed off-campus programs are as follows:

 
Semester Charges
Colby at Bigelow Lab
$27,850
Colby in Dijon $27,850
Colby in St. Petersburg $27,850
Colby in Salamanca $27,850

Students who expect to transfer credits for full-time study in a non-Colby program will be subject to a fee of $1,000 per semester. This fee will be charged on the Colby tuition bill.

Information regarding application deadlines and other program details may be obtained from the Office of Off-Campus Study.

January Program
A January Program that requires extensive travel, special materials, or highly specialized outside instruction carries a fee calculated to reflect the costs of the individual program.

Students who are not enrolled on campus for either the fall or spring semester will be charged a fee of $4,720 for tuition only for participating in an on-campus January Program. If on-campus housing is provided, an additional charge will be assessed.

Miscellaneous Charges
Applied Music:
A student is notified of the fee that will be charged to the student account when registering for musical instruction in the applied music program. Music majors are eligible for subsidized instruction; refer to Music in the Departments, Programs, and Courses of Study section.

Medications: A student may be charged for the cost of some prescription and nonprescription medicines prescribed by the health services staff.

Fines: Fines are charged for failure to register automobiles, parking violations, late return of library books, checks returned as uncollectible, and disciplinary actions.

Damage to or Loss of College Property: Liability for damage or loss of College property located within individual residence hall rooms lies with the resident(s) of the room. When damage or loss of College property occurs in residence hall common areas (e.g., lounges, hallways, lobbies, bathrooms), the Office of Campus Life will make every effort to identify the individuals responsible and to bill them. In cases in which residential life staff determines that responsibility lies with the residents of a specific section of a residence hall, those students will be billed. When the individuals responsible for damage or loss of College property cannot be identified, the cost of repair or replacement is accumulated by the residence hall. At the end of each semester, the Office of Campus Life, in cooperation with the Physical Plant Department, determines the cost of all unidentified damage and loss of College property and bills the residents of each residence hall on a pro rata basis. Any conflicts regarding assignment of responsibility may be directed to the Judicial Board.

Financial Aid

In order to ensure access and opportunity for students from all economic backgrounds, Colby offers financial aid to admitted students who demonstrate financial eligibility and are enrolled full time. Approximately 1,100 full-time students, or 60 percent of the student body, receive some form of financial assistance, including grants, campus employment, or outside scholarships.

More than $25 million is awarded annually in grants. The average aid package awarded to 748 grant recipients in 2011-12 was $34,993. In addition to Colby’s own programs, state grants, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal College Work-Study, and Yellow Ribbon grants may be included in aid awards. Beginning with the 2008-09 academic year, the portion of calculated need previously met with student loans has been met with grants and campus employment; federal student (Perkins and Stafford) and parent (PLUS) loans are available to supplement the need-based financial aid package.

Colby requires all first-time aid applicants who are U.S. citizens or permanent residents to submit the Free Application for Federal Student Aid (FAFSA) to the federal processor and the Profile form to the College Scholarship Service before January 15. On the basis of the FAFSA, the College Scholarship Service Profile form, W-2 forms, federal income tax returns, and other forms that may be required for special circumstances, the College determines eligibility within the context of Colby policy and federal regulations. Students who do not complete a financial aid application prior to admission will not be considered for Colby grant assistance for two award years, unless their family financial circumstances change unexpectedly and unavoidably.

Early Decision applicants who wish to be considered for financial aid must file the CSS Profile form before November 15 for Early Decision I and before January 1 for Early Decision II. International students must complete and submit the International Student Financial Aid Application and documentation of family income (employers’ letters and/or tax forms with translation) by the appropriate deadline.

To provide flexibility, Colby also accepts the Sallie Mae 10-month payment plan and proceeds from parent loans. Students who seek more detailed information may write for the financial aid and financing options brochures or may contact the Office of Admissions and Financial Aid.

Aid also is available for programs of study abroad and domestic programs of study away that are approved by the Office of Off-Campus Study. The only domestic programs for which federal or Colby aid may be used are those specified in the Off-Campus Study Handbook as Colby-approved programs.

Aid for programs of study off campus is based on the actual cost of the program plus an administrative fee, up to a maximum of Colby’s cost. Student loans may enable financial aid recipients to replace term-time earnings, which are not available on foreign campuses.

Parents and students may review information in the Student Financial Services and Career Center offices concerning scholarships offered by non-Colby organizations.

As stated more fully in the section on Academic Procedures in this catalogue, the Committee on Academic Standing reviews the records of all students at the end of each semester to determine if each is maintaining satisfactory academic progress. Decisions of this committee govern eligibility for financial aid in accordance with federal regulations and Colby policy.

Committee decisions of dismissal may be appealed. When students have been readmitted after academic dismissal, federal Title IV assistance (to a maximum of 10 semesters) will be awarded on a cumulative basis according to Colby’s published funding priorities for financial aid. All standards are in accordance with federal laws with respect to satisfactory progress. In general, a Colby grant is available only for tuition charged for course work required to obtain a Colby degree, up to eight semesters of full-time enrollment. To ensure maximum aid eligibility, a student must maintain a minimum of 12 credit hours each semester, exclusive of credits taken during January.

Students who are admitted to Colby as other-than-first-semester freshmen are eligible for Colby aid for the number of semesters required for graduation as determined by the College at the time of entry. For example, a student who matriculates as a second semester freshman is considered for up to seven semesters of aid.

Payment

Payment of Bills
Online student account statements are available to enrolled students. Students may authorize the College to make online statements accessible to parents or to discuss financial matters with the parents. In order to do so, permission must be granted by the student through the myColby portal. Instructions on how to grant parental access are available on the portal. Electronic notices will be sent to the student's e-mail account monthly should there be a balance due or as needed to communicate financial transactions, obligations, and pertinent information.

Prior to the first day of classes each semester, student accounts must be paid or satisfactory arrangements made with Student Financial Services. If the balance on the account is to be paid by an outside scholarship, a 30-day late fee waiver will be granted for the amount of the scholarship only if the student notifies Student Financial Services of this information prior to the first day of classes. It is the student's responsibility to ensure that all financial matters are resolved prior to the first day of classes. Payments are applied against charges in the order in which the charges appear on the student's account.

Notwithstanding any other provision in this catalogue, a student's account, including tuition, room and board, fees, charges, and fines, must be paid in full before that student will be allowed to register for classes for an upcoming semester, to receive transcripts, to participate in the annual room draw process, to participate in baccalaureate or commencement exercises, or to receive a degree or diploma.

In the event that a student account is delinquent, the account may be placed with a collection agency or an attorney for collection. All collection costs, including attorney's fees, will be charged to the student.

The College does not accept either credit cards or post-dated checks for payment of semester charges. Electronic payments from a U.S. checking or savings account can be made at www.colby.edu/sfs. A fee of $15 is charged for any returned check or electronic payment.

Late Payment Fees
A late payment fee of one percent of an unpaid balance of $1,000 or more will be assessed at the first of each month for as long as such a balance remains unpaid. A balance must be 30 days old to be assessed a fee. Assessment dates for September and February will coincide with the first day of classes rather than with the first day of those months. In order to avoid late fees it is best to send payment as early as possible, as Colby cannot be held responsible for delays in mail service. Overnight mail or electronic payments are recommended when making payment within two weeks of the first day of classes. Electronic payments from a U.S. checking or savings account can be made at www.colby.edu/sfs under the Student Account Info link.

Loan and Payment Plans
The College makes available a number of loan and payment plans. Those interested in such plans may contact Student Financial Services at 1-800-723-4033.

Refunds

Refunds
Pro rata refunds of the basic charges will be made for students who withdraw either voluntarily or upon advice from the College physician during the enrollment period. The enrollment period is either the fall or spring semester. (Refunds of basic charges are not granted to full-time students withdrawing during the January Program.) A similar refund policy is in effect for Colby off-campus programs.

The College offers an optional tuition refund insurance designed to reduce the financial loss caused by a medical withdrawal. Information is sent to the students by July.

No refund will be made until the withdrawal/leave process established by the dean of students is completed.

Federal regulations determine the amount and the order in which federal loans and scholarships are to be refunded.

No refunds are made for students who elect not to do an on-campus January Program.

Future Tuition and Fees
The College projects that Colby costs likely will increase above inflation in order to maintain the real growth in salaries comparable to professionals outside of higher education, continue a financial aid grant program for about one third of all Colby students, maintain and update the College's physical plant and sophisticated equipment, and retain flexibility for currently unforeseen but essential investments that will be needed to keep Colby in the forefront of innovation and excellence in national liberal arts colleges.

General Information
Student Financial Services is located on the first floor of the Garrison-Foster Building. Staff members are available on weekdays between 8:30 a.m. and 4:30 p.m. to answer questions about student accounts, financial aid, student and parent loans, and College financial policies.