- Our collections are non-circulating. They may be used on site during regular hours or by appointment. Our regular hours, year round, are: Monday - Friday, 10am to noon and 1pm to 4:30pm. Appointments are encouraged. Special Collections can be reached via email (speccoll@colby.edu) or telephone (207-859-5150).
- Patrons are asked to register when they arrive and to leave personal belongings outside the reading room. A lockable cabinet is provided.
- Please wash your hands before using Special Collections materials. Advice on handling materials will be given by the staff.
- No food or drink is allowed in Special Collections.
- Laptops may be used in the reading room. Extension cords are available. There is a wireless network available in the reading room.
- All materials should be handled carefully and not marked in any way.
- Patrons should use pencil only for taking notes. No pens allowed.
- Please keep loose archival papers in the order in which they are received.
- Patrons should not rest paper, books, or hands on materials while working.
- Books should not be propped against the edge of a table or on other books.
- Archival quality bookmarks are available, as are white cotton gloves as needed.
- Patrons accept full responsibility for complying with laws protecting copyright and privacy rights.
- Any patron wishing to publish from Special Collections materials agrees to obtain permission prior to publication from the Special Collections Librarian, Patricia Burdick (paburdic@colby.edu), from all holders of copyright and from other interested parties as applicable.
- Research requests received through the mail, e-mail, or over the telephone will be answered as time, the availability of staff, and the fragility of the material allows. Due to limitations imposed by staffing constraints, we cannot accommodate requests that require extensive research or photocopying on our part.
- Selected manuscripts and pages from books may be copied for use in private research only if the items can stand the stress of copying. Special Collections reserves the right to limit the number of copies made for any patron.
- Photocopies will be made with the understanding that they are solely for the convenience of the individual who requests them in order to facilitate research. They may not be consulted by or transferred to any other person or institution without written permission.
- At the discretion of staff, materials may be scanned by staff or photographed by patrons using digital cameras. Digital images are solely for the convenience of the individual who requests them in order to facilitate research. They may not be consulted by or transferred to any other person or institution without written permission.
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