#1 Color Coding

Setting certain types of appointments in your calendar to a different color from your default calendar color can help organize and highlight specific events.

To set a single event to a different color:

  1. Double click on the event to open it
    Create a new event and “Edit Details”
  2. Under the even details tab, you will see the “Event color” selections.
    Click on the color you want and the event will be changed to that color in your calendar.

#2 Fifteen Minute Event Duration

 You can now set your default meeting time to as slow as 50 monutes.

To do this:

  1. Click on the Gear icon in the top right of the calendar screen and select “Calendar settings”
  2. Change the default meeting time to 15

#3 Appointment Slots

Sometimes it is convenient to reserve a period of time on your calendar that you allow others to schedule into…Student conferences for example.

To do this:

  1. Click on your calendar where you want to reserve time
  2. Click on “Appointment slots” at the top of the event dialog box

  3. The default duration of a slot is 30 minutes…but you can change that
  4. Click on the 30 opposite “Offer as slots of:”, a selection list will drop down – you can select another value here

  5. Click on “Edit details
  6. From this screen you designate what period of time to reserve

  7. This reservation is for 15 minutes slots from 8AM to 10AM on June 17
  8. Click “Save”. It will look like this on your calendar:

Stymied about how to get a PDF file you have created to automatically open at 100%? Got a file from a colleague that opens at 65% every time no matter what you do?

If you have Adobe Acrobat Pro Here is the fix:

  • Open the PDF file
  • Click on File > Properties
  • Click on the down arrow next to “Magnification”
  • Select the % value you want
  • Click OK
  • Click on File > Close
  • When asked, click on “Yes” you want to save changes

The document will now open in your selected % view

The legacy Quicktime streaming media service on the server named “Tourmaline” has been turned off. Academic ITS worked over the past year to identify and work with owners of media streamed by this service to migrate it to the replacement service (Adobe Flash Media Server) or convert it for non-streaming delivery when appropriate.

Because of the varied and ad-hoc manner in which the Tourmaline streaming service was used over the years, it is quite possible some media owners were not identified and some media was not converted or migrated. All media from Tourmaline is backed up and still available for migration or conversion if necessary. If you had media streamed from the service on Tourmaline that doesn’t work now, please contact me so we can help fix it.

Here are instructions for creating your own site:

Log in to http://web.colby.edu using your Colby user name and id.

You will see a screen–like the one pictured below, and should see your name displayed in the upper left.

Next, choose “Dashboard” and you will see a link that says ” your name’s blog”  i.e.–  “Ellen’s Blog.”  —click on this link to view your new blog/site.

You may need to create a post — to do this choose “add — new Post”

Here are instructions for adding a new post AND more about using WordPress:


A few notes about WordPress–

1) the privacy setting when a new site is created is “I would like only logged in Colby users to see my blog.”  This allows others at Colby to see, but not comment on your site.  You may view the privacy settings by going to: dashboard/settings/privacy

2) The url address for your new WordPress site will be something like this: http://web.colby.edu/yourcolbyid

If you already have a WordPress site or would like to have another WordPress site, please email Adam Nielsen or Ellen Freeman and a site will be created for you.

You may set up a time to come by Lovejoy for help creating a site OR for a quick introduction to WordPress.  Technical Training Student Tutors are also available extended hours in Lovejoy 144.  You may visit the Technical Training site at: http://web.colby.edu/acits/category/colby-technical-training/

For help contact: Ellen.Freeman@colby.edu or Adam Nielsen at anielsen@colby.edu

Do you have a WORD document or report that you want to create a POWERPOINT presentation for? Did you know there is an easy way to import WORD into POWERPOINT? Here’s how:

Read more »

Whitney King is Dr. Frank and Theodora Miselis Professor of Chemistry

A group of 27 scientists, led by Dr. William “Barney” Balch of Bigelow Laboratory for Ocean Sciences, boarded the R/V Melville in Punta Arenas, Chile on January 11, 2011, and arrived 36 days later in Cape Town, South Africa after travelling a distance of 7650 miles (12,311 km) across the Atlantic Ocean.

Scientists participating in the Great Belt Cruise conducted the first systematic study of the Great Southern Coccolithophore Belt, seeking to understand more about the species of coccolithophores that make up the Great Belt, factors that affect their abundance and distribution, and the impacts of ocean acidification and climate change on the coccolithophores in the Great Belt.

Annie Warner graduated Colby as an Environmental Science major with a concentration in Marine Science.

Whitney King and Annie Warner blogged throughout the cruise on their Colby at Sea Wordpress site. They answered questions from students at Epiphany School (a middle school in Massachusetts) and uploaded pictures and videos. Internet connectivity on the cruise was provided by satellite and bandwidth was limited so members of Academic ITS assisted by making sure blog posts were formatted correctly and comments and questions on the blog were relayed to Whitney and Annie in a timely manner. Most of the video and pictures were captured with smartphones and then either emailed or copied to a shared folder in using the Dropbox service. Video editing was conducted on the cruise using iMovie on Whitney’s Macintosh notebook computer.

The Research Vessel Melville in Punta Arenas, Chile.