Purchase Orders

A Purchase Order is a contract between Colby College and the vendor.   There are two ways to complete the purchase order process.

1. On-Line Submission - Fill out the on-line requisition with all the information, Just follow the steps....It's that easy.
2. Paper "D" Purchase Orders are issued by Kelly Pinney-Michaud, call or email her to begin the process.  The paper PO's are a 3 part form.  The white part goes to the vendor, the yellow part is for your records and the pink part gets sent to Kelly for her records.   

 All PO's  (On-line and Paper)

• Must be sent to Kelly for submission before payment can be processed.  If there is  no receipt, payment will not be made until one is received.
• Must provide a complete Colby account number.
• If the expense is an entertainment expense, you must provide a complete list of names who attened and also how the expense is related to the college.

** NOTE**  If the vendor accepts Visa, that is Colby's preferred method of payment.  Most departments have a departmental  Visa purchasing card, if your department does not have a card and the vendor accepts Visa, let Kelly know and the purchase can be made through her.