1. White copy is given to vendor.
2. You must obtain a receipt or invoice from the vendor at the time the purchase is made.  Within 2 days you MUST give the RECEIPT or invoice to the SGA treasurer or Beth Bridger in Student Activities then the PO is sent to Kelly Pinney-Michaud for submission and payment.
3. The purchase order will have an expiration date.
4. Wal-Mart does NOT accept purchase orders Kmart does.
5. If you go to Shaw’s you MUST pay with cash then be reimbursed Hannaford takes PO’s.
6. Gift Cards, Gift Certificates and alcohol are prohibited.

1. We highly recommend not paying any more than $75.00 out of your own pocket.  Any amount greater than $75.00 and you will receive a check rather than cash back.
2. If you lose the receipt or invoice we will be unable to reimburse you.
3. DO NOT pay out of pocket for any contract services due to tax purposes. (Speakers, performers, etc.).

• You MUST have the person you are hiring fill out a Colby Contract and tax form– even though you may also have to sign a contract from them.  The form can be downloaded or  you can  pick one up at the Office of Financial Services – Accounts Payable.

Independant Contract $4999 and under

Independant Contract $5000 and up

• Checks are processed on Thursday's.  Paperwork for payments must be received by Accounts Payable no later than Tuesday afternoon.  If paperwork is received after Tuesday afternoon, a check will not be cut until the following Thursday.

When Ordering on-line (t-shirts, equipment, etc...) ALL Orders must go through the Student Activities Office.  They will decide whether to use a Purchase order or the department purchasing credit card.