Study Away Financial Information

Colby offers students many opportunities to study in a foreign country, either on one of Colby's own programs, in programs sponsored by a consortium of which Colby is a member, or on an approved non-Colby program. Once accepted to any off-campus study program, students must complete a leave of absence form with their Advising Dean to confirm their plans and ensure proper billing on their student account. Program information and application details are available from the Office of Off Campus Study at www.colby.edu/academics_cs/ocs.

 
Billing Information

COLBY BILLED OFF-CAMPUS STUDY PROGRAMS for 2009-2010 include: Colby in Dijon, Colby in Salamanca, Colby in St. Petersburg, Colby in Washington (DC), Associated Kyoto, and Sri Lanka (ISLE). All programs except Colby in Washington, are billed the same as the on-campus Comprehensive Fee: $25,160 per semester. For 2009-2010, Colby in Washington is $17,440. Payments are due August 3, 2009 for Semester I and January 4, 2010 for Semester II. Students are required to pay a $500 attendance deposit which is applied against the charges. That deposit is forfeited if students decide not to attend.

PAYMENT FOR APPROVED NON-COLBY STUDY AWAY PROGRAMS

  • Program fees are billed by the host institution, and paid by the family, not Colby.
  • An Off-Campus Study Fee of $1,000 per semester will be charged by Colby. The Dartmouth University dual degree program is not currently assessed this fee.
  • Since Colby does not bill for standard semester charges, families cannot utilize the TuitionPay Payment Plan for payment of the semester away charges. Payments are made by the family directly to the host institution. If the student will be enrolled at Colby or on a Colby-billed program for one semester, TuitionPay can be used for that period only (up to a 5-month payment plan).
 
Financial Aid Students
For students who qualify, financial aid is available to study at either an approved Colby or approved non-Colby program for either the fall or the spring semester. Please keep the following in mind:
  • Plan for vacation expenses. Financial aid is only available to help with direct educational costs incurred while classes are in session.
  • Student Financial Services must be notified of any aid from non-Colby sources, including the study-away program.
  • Term-time earnings are considered part of the student contribution and will not be replaced with Colby Grant.
  • Students who withdraw from an approved program during the semester, may be responsible for the refund of College and/or federal funds in accordance with College policy and federal refund regulations. Keep in mind that, in general, no student may receive more than eight semesters of aid from Colby.
ADDITIONAL FINANCIAL AID INFORMATION FOR APPROVED NON-COLBY PROGRAMS
  • If the program away costs less than Colby, financial aid will be reduced accordingly. For higher-cost programs, the budget will be capped at Colby's for the purpose of determining grant eligibility. The $1,000 Off-Campus Study Fee charged by Colby for each semester away is considered part of the budget when determining financial aid eligibility.
  • Students applying for financial aid for an approved non-Colby Program must submit the standard  aid application documents. In addition, they must also have their program complete the 2009-2010 Study Away Budget Statement and Agreement. This is required even if the only financial aid is in the form of parent and/or student loans. The form is emailed to students, available for pickup in our office, and can be printed by clicking on the link below:
                                          2009-2010 Study Away Budget Statement and Agreement
  • Checks for disbursed aid are mailed to the home address in early September for first semester and early February for second semester. If the student prefers student aid funds be issued in a parent's name, we need the student's written permission. Students who choose to do so, can complete the 2009-2010 Disbursement of Aid Funds Form. The form is available for pickup in our office and can also be printed by clicking on the link below:
                                                         2009-2010 Disbursement of Aid Funds Form
  • Many programs are willing to wait for the portion of the payment covered by financial aid. However, it is up to the program so we recommend that students discuss payment arrangements with their program as early as possible in the planning process. If we have received all necessary aid application documents and completed the award, we can complete a Financial Aid Information Sheet for the student to give to their program. This will list the anticipated aid and disbursement date.