Administrative Secretary Department of Music

Administrative Secretary - Music
Department:  Department of Music
Date:  01/02/2013

Founded in 1813, Colby College in Waterville, Maine, is one of the nation's oldest and best independent liberal arts colleges, enrolling approximately 1,825 students. Colby is a national leader in research and project-based undergraduate learning, and the depth of student-faculty interaction and collaboration is unparalleled. Colby embraces and honors a 200 year tradition of fostering intellectual and personal growth with graduates emerging as conscientious, committed, courageous and inspired leaders ready to make a profound impact on their world. Colby is a national leader in environmental sustainability and education with award-winning campus greening initiatives and academic program. Colby invites applications for the position of:

Full-time, Academic-year 40 hours per week
Summer Commitment of 12 Weeks at 16 Hours Per Week will be Expected

The administrative secretary will provide office management and a wide range of secretarial duties for the combined office supporting the Department of Music.

Essential Functions and Responsibilities:
• Provide administrative and clerical support
• Responsible for the department's office management
• Coordinates information management, record keeping, and reporting systems
• Manages accounting for four departmental budget centers including all departmental billing and payments
• Processes contracts for freelance service providers
• Manages office supplies and requisitions
• Processes business card, envelope and letterhead orders
• Hires, trains, and supervises student employees
• Works effectively as a member of a diverse community
• Responsible for helping to coordinate the College and department concert programs.
• Other duties as assigned

• A High School degree required, post-secondary education strongly preferred
• 3 or more years of prior secretarial/office experience is necessary
• Must possess extensive computer skills, experience using word processing, spreadsheets, database applications, Email and the Internet, Excel, PowerPoint, as well as an interest in learning new programs
• Proven capability to balance multiple priorities successfully
• Must have a working knowledge of business English, proofreading, and spelling skills
• Must possess excellent communication and organizational skills, and the ability to handle confidential information
• Must be personable, accurate, and extremely attentive to detail
• Must have talent diffusing challenging customer contacts with tact and poise
• Must have the ability to work independently and as a member of a team, establish priorities, and work collaboratively with members of a diverse community
• Must have initiative in assuming responsibilities

General office and campus environment. Employee may interact with other administrative offices, faculty and staff, alumni, donors, and external groups.

Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting and occasional lifting required. Computer usage involving repetitive hand/wrist motion is also necessary.

Interested candidates may apply electronically by clicking the "Apply Now" button below or please submit your letter of application, resume and the names and telephone numbers of three references to:

Administrative Secretary – Music Search Committee
Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

*Please do NOT send duplicate application materials.


To apply electronically send to If you choose to apply electronically you do not need to send duplicate copies by U.S. Mail. If your electronic materials are unreadable we will notify you promptly.

Apply now
A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our web site: