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Founded in 1813, Colby College in Waterville, Maine, is one of the nation's oldest and best independent liberal arts colleges, enrolling approximately 1,825 students. Colby is a national leader in research and project-based undergraduate learning, and the depth of student-faculty interaction and collaboration is unparalleled. Colby embraces and honors a 200 year tradition of fostering intellectual and personal growth with graduates emerging as conscientious, committed, courageous and inspired leaders ready to make a profound impact on their world. Colby is a national leader in environmental sustainability and education with award-winning campus greening initiatives and academic program. Colby invites applications for the position of:
ADMINISTRATIVE SECRETARY
DEPARTMENT OF MUSIC
Full-time, Academic-year 40 hours per week
Summer Commitment of 12 Weeks at 16 Hours Per Week will be Expected
Function:
The administrative secretary will provide office management and a wide range of secretarial duties for the combined office supporting the Department of Music.
Essential Functions and Responsibilities:
• Provide administrative and clerical support
• Responsible for the department's office management
• Coordinates information management, record keeping, and reporting systems
• Manages accounting for four departmental budget centers including all departmental billing and payments
• Processes contracts for freelance service providers
• Manages office supplies and requisitions
• Processes business card, envelope and letterhead orders
• Hires, trains, and supervises student employees
• Works effectively as a member of a diverse community
• Responsible for helping to coordinate the College and department concert programs.
• Other duties as assigned
QUALIFICATIONS:
• A High School degree required, post-secondary education strongly preferred
• 3 or more years of prior secretarial/office experience is necessary
• Must possess extensive computer skills, experience using word processing, spreadsheets, database applications, Email and the Internet, Excel, PowerPoint, as well as an interest in learning new programs
• Proven capability to balance multiple priorities successfully
• Must have a working knowledge of business English, proofreading, and spelling skills
• Must possess excellent communication and organizational skills, and the ability to handle confidential information
• Must be personable, accurate, and extremely attentive to detail
• Must have talent diffusing challenging customer contacts with tact and poise
• Must have the ability to work independently and as a member of a team, establish priorities, and work collaboratively with members of a diverse community
• Must have initiative in assuming responsibilities
PHYSICAL ENVIRONMENT:
General office and campus environment. Employee may interact with other administrative offices, faculty and staff, alumni, donors, and external groups.
PHYSICAL EFFORT:
Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting and occasional lifting required. Computer usage involving repetitive hand/wrist motion is also necessary.
Interested candidates may apply electronically by clicking the "Apply Now" button below or please submit your letter of application, resume and the names and telephone numbers of three references to:
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