Administrative Secretary - Languages & Humanities Division

Administrative Secretary - Languages & Humanities Division
Department:  Departments of French & Italian, German & Russian, Spanish & the Humanities Division
Date:  11/07/2012

ounded in 1813, Colby College is the 12th-oldest independent liberal arts college in the nation enrolling 1815 students who represent 46 states and more than 76 countries on a beautiful 713 acre campus in central Maine. Colby seeks an:


ADMINISTRATIVE SECRETARY
DEPARTMENTS OF FRENCH & ITALIAN, GERMAN & RUSSIAN, SPANISH AND THE HUMANITIES DIVISION
Full-time, Academic-year 40 hours per week
Summer Commitment of 12 Weeks at 8 Hours Per Week will be Expected


Function:
The administrative secretary will provide office management and a wide range of secretarial duties for the combined office supporting the Departments of French & Italian, German & Russian, Spanish and the Humanities Division.

Essential Functions and Responsibilities:
• Provide administrative and clerical support
• Responsible for the department's office management
• Coordinates information management, record keeping, and reporting systems
• Manages accounting for four departmental budget centers including all departmental billing and payments
• Processes contracts for freelance service providers
• Manages office supplies and requisitions
• Processes business card, envelope and letterhead orders
• Hires, trains, and supervises student employees
• Works effectively as a member of a diverse community
• Other duties as assigned

QUALIFICATIONS:
• A High School degree required, post-secondary education strongly preferred
• 3 or more years of prior secretarial/office experience is necessary
• Must possess extensive computer skills, experience using word processing, spreadsheets, database applications, Email and the Internet, Excel, PowerPoint, as well as an interest in learning new programs
• Proven capability to balance multiple priorities successfully
• Must have a working knowledge of business English, proofreading, and spelling skills
• Must possess excellent communication and organizational skills, and the ability to handle confidential information
• Must be personable, accurate, and extremely attentive to detail
• Must have talent diffusing challenging customer contacts with tact and poise
• Must have the ability to work independently and as a member of a team, establish priorities, and work collaboratively with members of a diverse community
• Must have initiative in assuming responsibilities

PHYSICAL ENVIRONMENT:
General office and campus environment. Employee may interact with other administrative offices, faculty and staff, alumni, donors, and external groups.

PHYSICAL EFFORT:
Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting and occasional lifting required. Computer usage involving repetitive hand/wrist motion is also necessary.

Interested candidates may apply electronically by clicking the "Apply Now" button below or please submit your letter of application, resume and the names and telephone numbers of three references to:

Administrative Secretary – Languages & Humanities Search Committee
Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

 
A review of applications will begin immediately and will continue until the position is filled.
 
Colby College is committed to equality and diversity and is an equal opportunity employer. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college. Colby College does not discriminate on the basis of race, sex, sexual orientation, disability, religion, ancestry or national origin, or age in employment or in our educational programs.
 
For more information about the College, please visit the Colby web site: www.colby.edu.