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Identity Finder : Sensitive Information Discovery Software
This document is to be used as an introduction and first-time use guide for Identity Finder. Please read through before or during your installation of the software.
Identity Finder software can be used to search for and secure (if desired) sensitive information on your computer such as Social Security Numbers (SSNs), Credit Card account numbers, and passwords (including saved web browser passwords). The software will search inside of documents, folders, and compressed archives.For obvious reasons, it cannot inspect the contents of encrypted files.
Identity Finder is licensed for any college-owned computer (any computer with a Colby property tag) and for use by any current faculty or staff member.
Before installing the software, please be aware that Identity Finder will scan your computer and files, and in doing so may find data that is of a personal nature to you, such as a credit card number or a social security number. Identity Finder reports a summary of findings to a central server where ITS administrators are able to track the following:
Colby ITS administers this system under the Code of Ethics for Information Technology as well as other procedures and guidelines that ensure user privacy. The purpose of this software and tracking console is to aid in the discovery and securing of institutional data or personal information under institutional control. It is the user's responsibility to 'ignore' or otherwise remediate (delete/shred or move to another location) any non-essential data.
Installing Identity Finder
Configuring Identity Finder
You will be prompted for your profile password each time Identity Finder is run – this is to both protect the data and ensure that only you can run the program.After entering your password, initial options will be presented before a scan is run:
Scan settings can be changed at any time to add or exclude certain data types or file locations, like a USB 'thumb' drive.You can also create customized search properties to locate specific data, such as a specific name or account number.
Once your options have been set, click the green 'Start' button near the top-left of the window to begin a scan. The results will be indexed so that future searches do not take as long.If necessary, a scan can be cancelled at any time.
When the scan completes, a summary window will appear asking what you want to do next – we've found that for most users, clicking on the 'Advanced' view is more productive and intuitive than the 'Wizard,' especially if many files are found. There are several actions that can be taken with the results, including securing and encrypting, however ITS only recommends one of the following choices:
Identity Finder is a tool for discovering and securing sensitive data. Just like any tool, it requires the person using it to make it effective. Use the following guidelines for making decisions about each discovery and select the option that best fits the data presented to you:
When the process is complete, you may be asked to schedule Identity Finder to conduct a new search on a regular basis. A weekly scan is recommended for keeping the results current.
Any remaining identity locations will be displayed in the main summary screen. You can remediate these items now, or close the program. On exit, you will be asked to save your results. Do this only if you wish to return to the document list for further remediation. It is recommended that you not save your results and instead run a new scan the next time the program is run.
The Identity Finder online help contains much more information on how to use the program. Help can be accessed from within the program (the blue question mark) or directly in a web browser (http://www.identityfinder.com/help).
If technical assistance is required, contact the Faculty and Staff Support Center at x4222 or email@example.com