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The opportunity to continue at Colby is a privilege earned by satisfactory academic achievement. The Committee on Academic Standing reviews the academic records of all enrolled students at the end of each semester to verify satisfactory progress toward the degree. The Office of the Dean of Students informs students of changes in their academic standing.
|Semester g.p.a||Semester credits|
|Academic Dismissal||<1.70 or <2.0 while on probation|
Class standing is not automatically changed to a higher level upon the posting of additional credits; students who believe themselves eligible for a change of class year should consult the registrar. Students will be warned if they are not making adequate progress toward the 128 credits needed to graduate.Warning Notices
When attendance is problematic, work is late, or performance is at a C- level or below, most professors will send out a warning notice to the student. When a student receives warnings in two or more courses (or any warnings while on academic probation), parents are notified through the Office of the Dean of Students.
Occasionally, a student’s medical condition interferes with one’s studies to the point s/he needs to take a leave of absence. The College has adopted a Medical Leave of Absence Policy, which includes provisions for both voluntary and mandatory medical leaves. In certain circumstances where it is determined that a student's physical or mental condition presents a direct threat of substantial harm to him or herself or others, the College, based upon the recommendation of the College Medical Director or the Director of Counseling or their designee, may impose a Mandatory Medical Leave of Absence. The terms of the Leave of Absence and the Policy in its entirety, including the student's right to appeal, will be provided to the student at the time any Mandatory Medical Leave of Absence is imposed. Students may also request a copy of the Policy from the Office of the Dean of Students.
Marks of W are posted to a student’s transcript when the medical leave of absence prohibits the completion of the semester.
Withdrawal from College, Leave of Absence
Students who leave Colby while a semester is in progress are required to withdraw formally, as are students who leave at the end of a semester with no definite plans for return. Students who withdraw are not permitted to return without approval of the dean of students. Students who withdraw for medical reasons must have the permission of the College physician in order to apply for readmission. Eligibility for initial or continued financial assistance from the College will be subject to review and action by the College's Office of Student Financial Services.
Students taking a leave of absence must notify the College by the date when course pre-registrations are due for the following term.
Students who leave to participate in College-approved student programs elsewhere, or who leave at the end of a semester for a specified period, may take a leave of absence and are not required to obtain special permission in order to return.
All withdrawals and leaves of absence must be effected officially by filing a form with the dean of students. The proper exit procedure must be followed to be eligible for any refunds that may be due (see Refunds in the section titled Student Fees). A student who leaves without official notification is not eligible for refunds, which are calculated from the date the withdrawal is approved by the dean of students.
Marks of W, WF, and WU indicate withdrawal from a course and represent the student's standing at the time of withdrawal. W indicates either passing or no basis for judgment. WF indicates failing. WU indicates that the grade would be below C- in a course being taken on a satisfactory/unsatisfactory basis. These marks are excluded from computation of all averages.