Cotter Union, 1st floor
The Colby Student Post Office is located on the first floor of Cotter Union. The facility is a United States Post Office substation where stamps can be purchased and packages sent. The post office provides on-campus mailing options, as well as off-campus mailing services.
The College recommends the use of electronic digests on campus to promote events and activities. Realizing there are times when that isn’t possible, or that particular groups do not have access to student digests, the following guidelines have been created to assist with campus mail distribution.
Colby-recognized groups, teams, and clubs are allowed to insert in campus boxes, at no charge, material that is relevant to their club, team, or group. This material must be approved by the organization’s officers and clearly state their affiliation in all material (“lecture sponsored by…” for example). In addition, a Mass-Mailing Form obtained from the Office of Student Activities is required for each stuffing. The form must identify the sponsor, a description of the material, and a signature from an officer, along with a copy of the material being sent. This form must be filled out two business days prior to the desired date for insertion into the mailboxes and be approved by the director of student activities. The staff of the mailroom will stuff the boxes on an “As Available” basis, meaning that as trained mailroom staff is available mailings will be inserted. All mailings should be in box number order if addressed.
With direct access by students to the electronic Student Digest, printed mass mailings are discouraged. In the rare event that a student or students requests a mass mailing, the material must be properly addressed (including return address of the sponsor) to an individual student. Mass mailing may be purchased upon request. Students have the option of inserting one mailing per semester at a cost less than First Class mail. A full student mailing costs $200, or an individual class mailing can be purchased for $100. These also are done on an “As Available” basis. Mass mailings must identify the sponsor and contact information.
Several times during the year, it is necessary for the administration to send official mailings, such as emergency notices, which do not need to be labeled.
Area businesses may advertise by contacting the Colby postmaster.