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Content of Follow-up Letters

Follow-up letters serve the function of a thank-you note, but are more formal than one you would write for a birthday gift. Ideally follow-up letters are typed rather than hand-written, though hand-written letters are better than no letter or a significantly delayed letter. Typed letters should be on high quality stationery (aka "resume paper"). If you must handwrite your letter, do it on formal/plain letter stationery.


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Content Of Followup Letter

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Your Present Address
City, State Zipcode
Date of Writing

Specific Name
Title
Company
Street Address
City, State Zipcode

Dear Mr. or Ms. _____:

1st paragraph
Tell the person how much you enjoyed meeting with him or her, mentioning the date and reason for the meeting (information or job interview). Personalize your letter by referring to some specific aspect of the discussion. Use this opportunity to reemphasize something you or the interviewer said in the discussion or provide additional information you may have forgotten to say or wish you had said during the initial meeting.

2nd paragraph
Close by thanking the person for meeting with you, restating your continued interest in the job or field. Indicate that you would be happy to provide any additional information concerning your background or qualifications, and that you look forward to future communications/contact.

Sincerely,

(allow space for your signature)

Your Typed Name

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Eustis 105   T: 207-859-4140   F: 207-859-4142   E: career@colby.edu