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Getting Credit for Your Internship

Currently matriculating Colby students have the opportunity to obtain academic credit for internships conducted throughout the year, in addition to the usual transcript notation.

The link to register is at the bottom of the page

  • Credit for an internship appears as a notation on your academic transcript.
  • In addition, you can apply to receive one academic credit hour per internship to a maximum of three credits toward the 128 required for graduation.
  • You can only register ONE internship per term.
  • An internship can be paid or unpaid.
  • Internships completed during January earn Jan Plan credit, whether or not they earn one academic credit, and whether they are paid or unpaid.
  • If you register for an internship and do not complete all requirements, you may receive a grade of ‘NC’ (No Credit) on your transcript.
  • Employers will often require confirmation of the college’s internship policy. The Career Center issues all credit letters, but only after you are officially registered for internship credit. Please e-mail to formally request your letter.

  • You must complete a minimum of 100 hours on site.
  • You must maintain a daily internship journal which must be submitted to your faculty sponsor at the end of your internship.
  • If you are pursuing the optional academic credit hour, you must also complete an additional project, agreed upon with your sponsor when you apply for the internship.
  • At the end of your internship, your site supervisor must send a letter to your faculty sponsor, evaluating your performance and confirming the number of hours worked.



  1. Secure an internship with an organization or company.
  2. Find and secure a faculty sponsor
    • Your sponsor can be someone who is comfortable evaluating your internship experience, even outside of their discipline area to grant you credit. This decision is at the discretion of the faculty member
    • Come to an agreement with your sponsor regarding the format and content of your final project if you are pursuing the optional academic credit hour.
  3. Fill out the online application form
    • The application requires specifics such as company name, address, site supervisor’s name, and hours to be worked. The minimum number of hours on site for an internship is 100 hours. Most Jan Plan internships involve 30 hours per week
    • The application also requires a detailed proposal which should:
      • Specify the anticipated responsibilities or projects.
      • State what you hope to learn.
      • State how the internship relates to your long term goals, such as exploring a career field.
      • Specify the nature and scope of the final academic product if you are applying for the optional academic credit hour.
  4. Faculty sponsor approves the internship online
  5. Career Center approves the internship online
  6. Registrar’s Office registers your internship
    • Your internship will appear as an “090” course on your schedule. If you were approved for academic credit, the one credit will show there.
  7. If your internship will be taking place outside of the United States, you must submit the following documents (found in the ‘Internships Abroad’ tab on this page):
    • Proof of insurance coverage abroad
    • Health form
    • Risk Form

During Internship:

  1. Maintain a daily internship journal, documenting your experience, responsibilities, and hours worked per day
  2. Let your on-site supervisor know they will need to complete a letter to your faculty sponsor evaluating your performance and confirming the number of hours worked.
  3. Work on your project for the optional credit hour, if applicable.

Post Internship:

  1. Complete work on your final project, if any.
  2. Submit your internship journal and final project, if any, to your faculty sponsor.
  3. Ask your on-site supervisor to send (or email) the letter of evaluation directly to your faculty sponsor. (You should not see or handle this letter.)
  4. Faculty sponsor reviews your journal and the supervisor’s letter, evaluates your project (if any), and submits a “grade” (CR=credit or NC=no credit)
  5. Career Center adds the transcript notation describing the organization or business where you interned.

For more information on doing an internship for academic credit, Jan Plan credit or transcript notation, please visit the Career Center.

To receive full notation of your internship experience, please make note of the following dates:

Summer 2016 Fall 2016 Jan Plan 2017 Spring 2017 Summer 2017
Application Opens
The application becomes accessible online.
2/1/16 6/1/16 8/1/16 10/1/16 2/1/17
Application Closes
Deadline to submit the online application.
6/10/16 9/16/16 FR: 10/28/16
SO, JR, SR: 1/3/17
2/17/17 6/9/17
Materials Due to Faculty
Deadline to submit your journal, final project and letter of evaluation to your faculty sponsor.
9/2/16 12/16/16 2/8/17 5/10/17 9/1/17
Grades Due to Registrar
Deadline for faculty sponsors to award credit.
9/9/16 1/2/17 2/15/17 SR: 5/17/17
FR, SO, JR: 5/23/17



Login here to submit your application to receive credit for your internship. It will then need to be approved by your Faculty Sponsor and the Career Center to be finalized.


Direct any questions to:

Colby College Career Center
p. 207-859-4140