Currently matriculating Colby students have the opportunity to obtain academic credit for internships conducted throughout the year, in addition to the usual transcript notation. A student can receive one credit per internship toward the 128 required for graduation – for up to a maximum of three internship-related credits. Internships completed during January earn Jan Plan credit, whether or not they earn one academic credit.


  • In order to qualify for academic credit, an internship can be paid or unpaid. You must complete a minimum of 100 hours on site, and fulfill all of the requirements listed below.
  • You can only receive one internship-related credit per internship, per term.
  • If completing an internship for Jan Plan credit the internship can be paid or unpaid, you must complete a minimum of 100 hours on site, and fulfill all of the requirements listed below.
  • If you register for an internship and do not complete all outlined requirements, you will receive a grade of ‘NC’ (No Credit) on your transcript.
  • Employers will often require confirmation of the college’s internship policy. The Career Center issues all credit letters. A student will only be issued a letter once he/she is officially registered for internship credit. Please e-mail to formally request your letter.

In order to receive a transcript notation and (optionally) academic credit for an internship, you will need to complete the following steps:


  1. Secure an internship
  2. Find and secure a faculty sponsor
    • Your sponsor can be someone who is comfortable evaluating your internship experience, even outside of their discipline area to grant you credit. This decision is to the discretion of the faculty member
    • Come to an agreement with your sponsor regarding the format and content of your final project. Beginning in Fall 2012, if you are pursuing academic credit (on top of transcript notation), your internship journal will NOT suffice for your final project. You must complete a final product in addition to your journal
  3. Fill out the online application form
    • The application specifies details about the internship, such as company name, address, site supervisor’s name and hours to be worked. The minimum number of hours for a Jan Plan internship is 30 hours/week at the job site (100 total hours).
    • The application also calls for a detailed proposal. The proposal is a critical component of your application and is the primary basis upon which final approval will be decided. The proposal should:
      • Specify the anticipated responsibilities or projects the internship will entail.
      • State what the student hopes to learn during the internship.
      • State how the internship relates to long term goals. The Office of Career Services recognizes that exploring a new career field is a legitimate goal of an internship experience.
      • Specify the nature and scope of the final academic product that will be delivered at the end of the internship.
  4. Faculty sponsor approves the internship online
  5. Career Center approves the internship online
  6. Registrar’s Office registers your internship
    • Your internship will then appear as an “090″ course on your schedule. If you were approved for academic credit, the one credit should show there.
  7. If your internship will be taking place outside of the United States, you must submit the following documents (found on the ‘Internships Abroad’ Page):
    • Proof of insurance coverage abroad
    • Health form
    • Risk Form


  1. Maintain an internship journal each day throughout your time at the internship site, documenting your experience, responsibilities and hours worked per day
  2. Work on your final project
  3. Ask your on-site supervisor to complete a letter to your faculty sponsor evaluating your performance and confirming the number of hours worked. This can be a physical letter or an email. If it is an email, it must be sent from your internship supervisor, with her or his contact information, directly to your faculty sponsor. You should not see or handle your letter.


  1. Complete work on your final project
  2. Turn in your final project and internship journal to your faculty sponsor
  3. Ask on-site supervisor to submit a letter of evaluation directly to your faculty sponsor
  4. Faculty sponsor evaluates your work and submits a “grade” (CR=credit or NC=no credit)

For more information on doing an internship for academic credit, Jan Plan credit or transcript notation, please visit the Career Center.