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If everything goes according to plan, class selection
for next year's students won't require standing in line for 30 minutes or more
to sign up for, say, Spanish class.
After years of planning and months of developing and testing, online course
selection arrived this spring. Using personal computers and their network
passwords, students can fill out interactive registration forms in Colby's
World Wide Web site. A series of menus allows them to declare majors, develop
proposed schedules and eventually choose the courses they wish to take. Though
several other colleges use character-based electronic course selection and
registration systems, Colby's is among the first systems to introduce a more
user-friendly graphical interface on the Web.
It is a revolutionary change that will ease the logistical nightmare for both
students and administrators, says Registrar George Coleman. No longer will
office personnel have to first decipher the handwriting from students'
class-selection cards and then type in the selections--a system that already
seems hopelessly antiquated and inefficient, Coleman says.
"We don't want just to change the medium without enhancing the process," said
Ray Phillips, director of information technology services. Functions like a
search engine able to find all classes that meet Tuesday and Thursday between
10 a.m. and noon, for example, should make life easier for both advisers and
students, he says.
Returning students will sign up for classes before this school year is
finished, and most incoming students will log on this summer, Coleman says. The
Web registration system was designed to make certain that students are not
getting what they want merely by being the first to submit their choices. "The
system will see to it that seniors who need a class to fulfill a requirement
will get that class," Coleman said. It will prevent non-majors from enrolling
in "majors-only" courses and will reject students who try to choose a course
for which they have not fulfilled prerequisites. "One advantage of the online
selection is that students can find out right away whether their choices are
possible." Programming the system to consider all those variables was one of
the biggest technical challenges for the Information Technology Services team
that developed the system, according to Cathy Langlais, director of
administrative IT services and the project leader.
Because the computer cannot massage schedules to accommodate unusual
individual circumstances, Coleman will continue to "prune and balance"
enrollments before class lists are final. If all goes as planned, student
schedules, with all courses and sections confirmed, will be available on the
Web beginning August 2.
Though the crush of students during registration will take place in cyberspace
and not on the field house floor, Coleman says the occasional student still
will put pen to paper. Students who are abroad can register simultaneously with
their on-campus peers if they have access to the Web, but provisions for
phoning, e-mailing or faxing in course selections are in place for others. "Not
every student will make their selections online but we anticipate the number
who do not will be very small," Coleman said.
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