Formatting On Colby Letterhead

Download the "Formatting Your Letters" Instructions for MS Word (112k PDF)

The beginning of the text area aligns with the left edge of the blue Colby College text box and is located 2" from the top of the page. The bottom of the text area is 1" from the bottom of the page. Second sheet margins are the same left, right, and bottom, but you will need to set the top margin to 1". If you need assistance, call the Help Desk at x3888.

Correspondence Text Specifications
Franklin Gothic Book
Text size: 9 pt.
Leading: 12 pt.

In Word under Format Menu go to Paragraph. Set Line Spacing to Exactly, and enter 12.

Guidelines for Colby Stationery

Colby stationery is only available through the Office of Communications, and orders must be placed using the online form at www.colby.edu/communications/order.shtml

Colby's stationery system consists of letterhead, second sheets, and #10 envelopes, as described in Colby's Identity Standards Manual. Mailing labels and business cards also are part of the system. All of these items may be procured using the online order form. Generic "Colby College" stationery as well as second sheets (blank paper with the Colby seal), and generic Colby half-sheet notepaper are available from the Eustis Service Center.

Letterhead can be ordered by any academic or administrative department or any office of the College. Names of individual faculty members or administrators will not be part of the printed address information block. The only exceptions are for professors holding endowed, named chairs. Personal email addresses also will not be printed on letterhead, though departmental email addresses may be (e.g. alumni@colby.edu or admissions@colby.edu). Names and individuals' email addresses should be part of the signature block. The policy to use only departmental and office names, not individuals, is intended to reduce waste.

Any questions about these guidelines should be directed to the Director of Communications at 872-3549.