Will the College remain open?
Many employees are working from home, unless key service delivery requires their presence on campus, and many College offices will have limited hours, so please email or call in advance. The Colby Museum of Art and the athletic center are closed. The bookstore and mailroom will be open from 10 a.m. to 2 p.m. daily.
If you remain on campus, use your ID card to swipe into each building. While normally we suggest holding the door open for each other, using your ID will make it much easier for us to identify students, faculty, and staff who may have come into contact with an infected person and take appropriate action quickly.
A number of students remain on campus for a variety of reasons, and they require most of the services provided during the regular semester (e.g., food service, health services). Their needs are being accommodated.
Are there restrictions for meetings or gatherings?
Group meetings or gatherings are limited to no more than 10 people until further notice. Participants should maintain appropriate social distancing and follow CDC guidelines, the most important of which is to wash your hands regularly and thoroughly. Requests for exceptions to this policy will require approval from the Wade Behnke, director of employee health and safety (207-859-5504 or firstname.lastname@example.org), and either Provost Margaret McFadden or Vice President Douglas Terp.
What about schedules for employees who provide critical services?
Work schedules for staff in Dining Services, Facilities, and Security have been adjusted to reduce the number of employees on campus at any given time, while still providing critical services. We will, however, be maintaining the regular salaries of those staff.
Is overtime pay available?
Overtime may not be scheduled without advance approval by the divisional vice president and the vice president for administration and chief financial officer.
What is the status of open positions and summer hiring?
Current and new staff searches will be temporarily suspended effective immediately, with limited exceptions (e.g., positions required to support next year’s academic program). Exceptions require approval by the divisional vice president and the vice president for administration and chief financial officer.
Searches for summer positions—summer research and administrative openings—are also temporarily suspended.
Are there restrictions on departmental expenditures?
Vice presidents have been asked to review operating budgets for expense reductions. These include, but are not limited to, suspension of business travel, entertainment, catering, and equipment purchases, as well as one-time expense items that can be eliminated or deferred to the next fiscal year.
Can Colby tell employees to stay home because they are sick or have been exposed to someone diagnosed with COVID-19?
Yes. Colby has a responsibility to instruct visibly ill employees to stay away from the workplace and recuperate to prevent the spread of illness. If a staff member feels sick, they should stay home. Everyone’s health is a priority. Sick time would be taken and tracked by the department.
What resources and tips are being provided to employees regarding virtual meetings?
Human Resources developed this resource for staff members who will be engaging in virtual meetings.
What library resources are available for faculty?
Please check out the library resource page for faculty. The library is purchasing many new eResouces to fill gaps and duplicate print resources in digital format(s). Find out what is coming and what is new here.
Many textbook publishers (e.g., Cengage and Pearson) are offering FREE e-textbooks. Find out the status of your textbook by contacting the bookstore or vendor directly.
Will the libraries be open?
No. Effective March 17 the College Libraries will be closed.
What’s available for faculty development and diversity resources?
We recommend contacting the National Center for Faculty Development and Diversity Resources. If you haven’t set up your account visit facultydiversity.org/join, select Colby College, and create your account. Then you can access the resources described below.
NCFDD have curated a list of support resources specifically in response to the current climate. These resources focus on self-care, transitioning to online teaching, and adjusting previously laid plans to current circumstances.
COVID-19 Support Resources: facultydiversity.org/covid19