Thank you for your interest in the Green Campus Summit happening April 2 and 3 at Colby College. We have had wonderful response to this opportunity to bring together student, faculty and staff representatives from Maine and Canadian schools to discuss climate change and campus sustainability issues. It is our pleasure to send you a formal invitation to bring a team to Colby to represent your school at this event.
We are grateful to Ted Smith of the Kendall Foundation for suggesting the concept for this summit. The Kendall Foundation has played a significant role in establishing summit goals, helping us to identify potential participating schools, and in providing necessary financial support. Organization of this summit is being lead by students in Colby's Environmental Studies Program.
We would like to share our goals for the summit:
Experts in the fields
of climate change and campus sustainability will be here to share their
knowledge of these issues and to work with the participants to develop tools
to enhance environmental initiatives on your own campuses. You will note
in the enclosed schedule that there are opportunities for all schools to
share stories of the greening efforts on their campuses.
Our student planning committee is diligently working on organizing the weekend's events. We are developing a conference website www.colby.edu/environ/climate to help share information regarding the conference with you. This web site will be updated frequently as new information becomes available. Also, shortly you will receive a letter from this committee covering conference details and logistics.
We are excited about this summit and hope you share our enthusiasm. We look forward to meet with your team and working together to help achieve campus sustainability on our campuses. Please confirm that a team from your institution will attend this summit by responding to Beth Kopp, our Environmental Studies Program Coordinator (email@example.com) by March 1, 2005.
Allison Stewart '05, Summit Coordinator
Russell Cole, Director of the Environmental Studies Program
William Adams, President of Colby College
Thank you for your interest in sending a team of students, faculty, and staff from your institution to attend the Green Campus Summit on April 2 and 3 at Colby College in Waterville, Maine. We hope that this event will foster and strengthen discussion of transboundary climate change issues among colleges and universities in Maine and Atlantic Canada. As promised in our invitation letter, this letter provides more detailed information regarding the programmatic component of the summit. In a few weeks, each participant will receive a follow up letter addressing other summit logistics.
Each participating school is invited to send a team of six people to the Green Campus Summit. Each team should include one faculty member, one environmental coordinator or physical plant staff member, and four student representatives (including non-seniors). Once you have identified the members of your team, please send us a listing containing their contact information and a brief explanation of each persons relevant background.
A schedule for the conference is enclosed. You will see that Saturday afternoon is focused on campus sustainability issues. Our vision is that student representatives from each college will have an opportunity to discuss campus sustainability initiatives that have been implemented successfully on their campuses. We hope that this session will be helpful in educating attendees about possible campus sustainability actions that may be applicable to their home institutions. By sharing best sustainability practices we can gather ideas for new projects on our own campuses. We hope that this summit will create momentum for further action at each participating college or university.
We would like to showcase each campus sustainability projects in two additional ways: 1) a poster session through which participating colleges and universities could present an overview of their campus greening efforts and 2) a two-page summary of your campus sustainability initiatives, lessons learned, and future projects planned. We hope each team would be willing to bring a poster (roughly 4 ft by 4 ft) with photos and information highlighting the greening efforts on their campus. Time will be allowed for informal discussions of these posters and networking about our various projects. The two-page summary of your campus sustainability projects will be distributed to all teams and will be included in the summit proceedings.
WHAT WE NEED FROM YOUR
Prior to the Summit
Contact information for each of your team members, including email addresses. Due March 7
A brief description of the background of each member of the team. Why was each person selected for the team? Due March 7
Identify your preferred greening topic for highlighting during the Saturday afternoon discussion please rank at least three topics, if possible. Due March 7
A two-page statement describing the campus greening efforts at your school and lessons you have learned. Due March 25
Bring to the Summit
A poster with photos and text that highlights your schools greening efforts. Also, we hope that your team will be prepared to share a specific greening effort from your school with the summit participants. The summit organizers will communicate with all teams prior to the summit to help maximize coverage of a variety of greening issues at the summit.
GREEN CAMPUS SUMMIT
The student organizing committee has designed a website for the summit. The Green Campus Summit website http://www.colby.edu/environ/climate/ presents information about the summit including the schedule, conference goals, invited speakers, directions to Colby, and more. We plan to update this site frequently as new information becomes available.
The summit is supported by a generous grant from the Kendall Foundation and by Colby College. Grant funds enable us to subsidize travel costs for participating colleges and universities. For those traveling within Maine, we can provide up to $200 per school ($1,000 for Canadian schools), which we hope will help to cover a van rental and gas for the weekend. We are working on arrangements for students to stay on campus with Colby hosts. We have reserved rooms at the nearby Hampton Inn for faculty and staff attendees. All summit meals will be provided. In a follow up letter to each team member, we will provide housing details and request dietary preferences. We will also suggest some personal items for the students staying on campus to bring.
We realize that travel to this summit by participants will create carbon dioxide emissions. We are sensitive to this issue and we plan to work with Native Energy to calculate the total summit energy consumption and to purchase Green Tags (renewable energy credits) to offset this energy consumption. Of course, carpooling and public transportation are encouraged when possible. There is a greyhound bus station here in Waterville for those interested in this option.
Please send the information requested of your team to our Environmental Studies Program Coordinator, Beth Kopp: firstname.lastname@example.org. We are looking forward to meeting with you, learning about your schools campus sustainability program as well as hosting you here at Colby.
Allison Stewart 05
Environmental Studies Program Director
Dear Green Campus Summit Participant:
We are excited that you are planning to attend the Green Campus Summit at Colby College in Waterville, Maine from April 2-3! We encourage you to visit the Summit website at www.colby.edu/environ/climate for details about the summit. The purpose of this letter is to request some logistical information from you that will help us in planning for the summit.
Student representatives from each college will have an opportunity to discuss campus sustainability initiatives that have been implemented successfully on their campuses. In preparation for the summit, we are requesting the following information from each team.
Prior to the Summit
" Identify your preferred greening topic for highlighting during the Saturday afternoon discussion - please rank at least three topics, if possible. Due March 7 (or as soon as possible)
" A two-page statement describing the campus greening efforts at your school and lessons you have learned. Information from this will be used in the dissemination document that we will be creating for all participants following the summit. Due March 25
Bring to the Summit
" A poster with photos and text that highlights your school's greening efforts. Also, we hope that your team will be prepared to share a specific greening effort from your school with the summit participants.
We are aiming to have the conference certified as Climate CoolTM (i.e., carbon neutral) by NativeEnergy, a certifying agent of the Climate Neutral Network. We plan to purchase offset credits from them for carbon emissions created by your travel and by the summit itself. Consequently, we request that you tell us your travel plans, including mode of travel and itinerary.
Students will be accommodated in dorm lounges or student rooms. Please note that the summit will be a non-alcoholic event. We encourage you to bring the following things:
-Sleeping bag, pillow and sleeping pad, if possible
-Necessary clothing and toiletries
We have reserved space
at the Hampton Inn for faculty and staff attending the event.
We will send you a confirmation number for your room once we have the numbers finalized.
We have planned a CONTRA-DANCE with a musical performance by Scrod Pudding for Saturday night after the keynote presentation. We have been told that this "is the most fun you can have with your clothes on!"
All meals will be provided by the Colby dining services. 85-90% of the catered food for the weekend is coming from Maine!!
Thank you in advance for your prompt response to these requests via email. If you have any questions please contact Beth Kopp at email@example.com. We are looking forward to meeting you and a successful summit.
Allison Stewart '05
Summit Registration Form
Please provide the requested information.
College or University:
Class Year (students):
Position (Faculty or Staff)
Emergency Contact Information
Please provide us with emergency contact information including the name of your contact and a telephone number.
Information for our Carbon Emissions Data:
What city are you departing from?
What type of vehicle
will you be traveling in?
How many passengers?
We'd like to welcome
When are you arriving?
If you are arriving on Friday night:
Does anyone that you
are traveling with have a cell phone number that you can share in case we
need to contact you?
Please see the directions on the Summit website. Please meet us at the Page Commons Room in the Cotter Union. http://www.colby.edu/about/directions.shtml
If you arrive before 7 pm, we'd be happy to provide dinner in the dining hall. Be aware that they do close at 8 pm.
If you are arriving on Saturday:
Please see the directions on the Summit website. Please meet us in the Page Commons in the Cotter Union. http://www.colby.edu/about/directions.shtml
If you are running late on Friday or Saturday and you would like to contact Colby, please call committee member Ryan Weaver. He will keep his cell phone with him and on: 814.233.9447
Faculty and Staff:
Please let me know if you are staying over night.
Are you staying:
Friday night: yes/no and Saturday night: yes/no
We are planning a sustainable harvest dinner for Saturday night. To help the catering staff plan for the dinner, please select either Pan-seared Maine Farm Raised Salmon or Wild Mushroom Ravioli with Goat Cheese as an entrée Saturday evening.
Other meals will be buffet style meals with a variety of options. If you have specific dietary needs or food allergies, please let us know.
You can email the above registration form to Beth Kopp.
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Greening the Ivory Tower. Cambridge, MA: MIT Press, 1998.
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