Guidelines

Objectives and Eligibility

The Hollis Grant is designed to support international or domestic travel during the January term or summer to support independent research projects or participate in international internships by Environmental Studies majors.  Applicants should have an overall GPA of 3.5 or higher, but can petition the program if they do not meet this criterion.  An Environmental Studies Program faculty serving as the research project mentor must support Hollis Grant proposals.  Senior ES majors who are participating in year-long honors theses or independent study projects in international locations may apply for January travel.  Sophomore and Junior ES majors pursuing an internship in an international location may apply for January or summer travel.  Students are encouraged to consult the Environmental Studies Program Director or Environmental Studies Coordinator to discuss grant requirements and guidelines before submitting their proposals.

Amount of the Awards and the Grants Cycle

Grants are awarded by, and at the discretion of, the Environmental Studies Program Hollis Grant Committee. Grant proposals will be reviewed based on quality of the proposal, feasibility of the project, academic qualifications of the applicant, and any other factors deemed important by the grant committee. Awards typically will not exceed $1,500 per proposal although exceptions for international travel will be considered.  Students may only submit one grant proposal. The application deadline is rolling for January or 4:00 pm on the Friday before spring break for summer. Application materials should include a completed Hollis Grant cover sheet and associated materials as indicated on cover sheet.  Please submit electronically to Lia Morris, ES Program Coordinator. Hollis Grant awards will be announced four weeks after the respective deadlines.

The Research Proposal

Proposals, including a detailed budget, should not exceed four pages in length. Proposals should be formatted using one-inch margins, 12 point Times New Roman font, page numbers, and references that follow honors thesis guidelines.  Proposals should be sent as one document with a title that corresponds to this “Hollisapp<your last name>”.  Proposals should include the following information and headings:

  1. Project title or agency name, name of applicant, major, and name of faculty mentor.

 

  1. Abstract: A concise (<250 word) description of the proposal.

 

  1. Introduction: A concise description of the research question, location, and relevant background that demonstrates familiarity with important literature in the area.

 

  1. Research Description: A detailed and informative description of the proposed research plan, including:
  • Location(s) where the proposed research would take place, including a justification explaining why the proposed location(s) are appropriate.
  • Methods that will be used to conduct your research, including any necessary field work, equipment, and necessary data or source materials. Typically, methods should reflect a recognized approach and be supported by appropriate references.
  • Summary of proposed research activities and a tentative travel schedule. This schedule should be organized by week and include relevant location, activities, and contacts.
  • Detailed list of people, agencies, or organizations that you intend to collaborate with, interview, or would otherwise support your research. Note any that you have already contacted.
  • Brief description explaining why the proposed January or summer travel and research activities are necessary for the successful completion of the honors or independent study research project.  Defend why your proposed plans are viable within the space of a month (January) or longer period (Summer). Also, address any issues such as safety, cost, or feasibility, which may be of concern to the committee.

 

  1. Budget: Provide a detailed budget, including expected costs related to travel, lodging, food, and other expenses. Budget should be formatted as a table with columns for item description (organized by category, if necessary, such as “Lodging”), unit cost (e.g., estimated lodging cost per night), number of units (e.g., number of nights), and total cost for each item (e.g., total lodging expenses). It should be clear from the description of the project why you are requesting grant funding for the particular expenses outlined in your budget. Include a description of other funds you intend to use or intend to apply for (e.g., funds from Office of the Provost, Goldfarb Center, funds from faculty research grants).

 

  1. Grant impacts: A brief description of how this opportunity may influence your overall research project and future plans after college.

 

Reimbursable Expenses and Budget

The purpose of the grant is to offset research costs.  Economy in budget planning is encouraged. Items for reimbursement may include travel to and from the research site(s), visa expenses, local travel (taxi, metro), food, lodging, communication, approved equipment and research materials, photocopies, and other items approved by the committee on a per case basis. Stipends are not permitted. The committee may choose to not approve budget requests fully or at all at its discretion based on factors related to the individual proposal, the total number of successful applicants, and other demands on the fund endowment.  Students are expected to apply for a grant from the All College Fund for Special Student Projects managed through the Office of the Provost (maximum of $500) to help meet proposed research project expenses. Receipts documenting expenditures during the research travel should be submitted to the ES Program after return to campus. Students are responsible any expenses or liabilities incurred during their research travel that are in excess of the Hollis Grant award.