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Faculty & staff: please call the Support Center at x3888 if you need assistance.

**MACINTOSH OS X USERS: PLEASE NOTE***to make PDFs from any native OS X application(Word X, Excel X, Powerpoint X, Filemaker 5.5 and up). The capability is built in to those applications. Just go to File | Print | Save as PDF. that's it. You're done! THE EXCEPTION: large, graphic-intensive or multi-sectioned documents: for those you still need Distiller.

Instructions for Mac OS 9:

1.Open the file to be converted. Go to File/Print.

2.Convert the file to Postscript(instructions can differ slightly depending on your system and printer driver versions):

 •  somewhere in the print window you will see a place where you can choose Destination:Printer or File. Choose File. (It might also say "Print to: Printer or File." Choose File). Click Save. A copy of your file will be saved with the same name as the current file PLUS the letters ".ps".

3.CONFIGURE the CYMYK SETTINGS:
Open the Acrobat folder. Double-click the Acrobat Distiller icon. After Distiller opens, go to Settings | Job Options | Color. Set CMYK to "Colormatch 3.01-SWOP Ink, Sheetfed,Coated." Please note: you do this settings change only once- it is to compensate for a BUG in the program that can cause the PDF conversion not to work. For subsequent conversions you can skip this step.

4. EMBED THE COLBY FONTS: This is important!
(Like Step 3, you need do this only once.)
In Settings | Job Options, click the FONTS tab. Make sure "embed all fonts" is CHECKED. Click on the popup list under embedding. It will probably be set to "Base 14"- SWITCH to [name of your hard drive]:System Folder: Fonts. You should then see the list of all the fonts in your System- which will INCLUDE the new Colby identity fonts ITC Franklin Gothic and Janson Text, assuming they've been installed.

5.Go to File | Open. Open the .ps file you created in Step 2.(You could also open Distiller, then drag the document icon onto the Distiller window.) NOTE: if your document is formatted in sections, a separate .ps will be generated for each section- EACH .ps must then be converted to a PDF. For help managing complex documents contact jackie at x3657.

6.You should see some activity in the Distiller window as it converts the file. If the conversion is successful, you will see a new document appear on your desktop(or wherever you saved the .ps file): it will have the same file name as the original but with a ".pdf" on the end.

**NOTE**:if the conversion fails see "what if it doesn't work."