Introduction: Your options vary depending on your knowledge of HTML and the tools you prefer to use. This set of instructions covers one of the simpler scenarios: using Microsoft's Word HTML conversion feature to make Web documents of your syllabi.

Word does this easily but not always accurately- that's why these instructions use Dreamweaver to "clean up" the documents. Fetch is the standard application used at Colby (on the Macintosh) to transfer files between your hard drive and the Web server; on Windows, it's WS_FTP.

These instructions assume you have a Colby personal page already- if you don't, see those instructions.

Instructions:

1.Save syllabus as HTML

•open file in Word
•File/Save As HTML(or "Save as Web"-depending on your version of Word):name the file according to UNIX name conventions- ie:"filename.html" – no spaces , or backslashes in file name.
•choose Save

Q: Why UNIX name conventions?
A: because the Colby Web server is UNIX based.

2.Use Dreamweaver to "clean up" Word’s HTML code:

Q: Where do I get Dreamweaver?
A: It’s on the Software Library. You install the Keyserver file(just once) to use the Software Library- then you can copy applications from it to your computer. When you launch the application/s you’ve copied, Keyserver looks across the network to obtain a license you can use. If you haven’t already done so, see the Software Library instructions.

About Dreamweaver's registration code:

Mac users- after you copy the Dreamweaver folder from the Software library, be sure to open the folder titled "Put Items in Preference Folder." There are two files in there that hold Dreamweaver's preferences and its registration code. Open your system folder and drag those two files into the Preferences folder. **If you don't do this, you won't be able to launch Dreamweaver.**

Windows users- after you copy the Dreamweaver folder from the Software library, open the folder. There is a Read Me text file there- open it. Select the number there, COPY it. When you launch Dreamweaver the first time, you'll be prompted for a registration code- PASTE in that field. **If you don't do this, youwon't be able to use Dreamweaver.**

Everyone:
•launch Dreamweaver and open the .html document you just created in Word.
•Commands/Clean Up Word HTML (NOT "Clean up HTML")
•accept all defaults, click OK
•click OK to the report telling you what has been fixed

Q: Why do I want to do this? What does it fix?
A: Word does not put in the code needed to display your document with a white background
(the recommended color for text documents) in all browsers. Dreamweaver fixes this. Also,
Word often puts in lots of unnecessary code that could mess up spacing.

3.Use Fetch(Mac) or WS_FTP(Windows)to download personal index file

Q: Where do I get these programs?
A: Fetch is installed on all Colby Macs, usually in the "Internet" folder on the hard drive. It’s also
on the General Server. WS_FTP is installed on all Colby Windows machines and can also be downloaded directly from Ipswitch software at this address: ftp://ftp.ipswitch.com/pub/win32/ws_ftple.exe

•launch Fetch or WS_FTP: (Mac users:see the complete Fetch Guide for more info on using Fetch.Windows users: See WS_FTP instructions.)

•for either program, enter Colby's server info and your personal information-
host name "colby0.colby.edu" (that's a ZERO, not the letter "o")
User ID=Colby DCE Email user name (for example, "wmrancou")
Password= Colby DCE email password (your password!)

•open "public_html" directory,click on "index.html", drag file to desktop(Mac), or drag file to the left half of the window, onto your hard drive(WS_FTP).

Q: When I open Fetch/WS_FTP and log in, I don’t see a "public_html" directory. Why not?
A: You either haven’t activated your Colby personal Web space or there is a problem
with your DCE permissions. First, activate your account- wait one hour and try again. If
you still don’t see public_html, contact Keith McLauflin.

4.Open index file in Dreamweaver and create the link/s to syllabus/syllabi
Q: I’ve never used Dreamweaver before- how do I use it?
A: For the task you’re doing here, you can probably get by with the brief instructions
below. There is also a beginning and intermediate/advanced tutorial, and there are ITS workshops
throughout the year. Dreamweaver has a built-in Guided tour under the Help menu.

•open " index.html" in Dreamweaver
•click to position cursor where you want to type the link, type syllabus title to be made link.
SELECT the the text you want to be a link.
•click in "link" field box in the Properties palette at the bottom of the screen, type the EXACT name of the syllabus HTML document-remember upper/lowercase must match exactly.
•close document- say Yes when prompted to save changes.

5.Use Fetch/WS_FTP to upload both changed index file and new syllabus/syllabi document/s

For Fetch(Mac):
•drag the changed "index.html" file onto personal directory window- replacing the old one
•drag the new syllabus document/s onto the directory window, thus uploading them to the Web server.
•set permissions to view the newly uploaded syllabus file/s : select the file/s,go to Remote/Set
•permissions, check ALL boxes in that window EXCEPT "write" for "everyone"-click OK.

For WS_FTP(Windows):
.Upload files by selecting them from the list on the left side of the WS_FTP window, then clicking the right-pointing arrow button in the middle of the window.

6.View page in a Web Browser(actually, you should always check pages in BOTH)

•launch IE or Navigator
•enter the url for your personal page

Q: How do I know the url for my personal page?
A: ALL personal urls at Colby start with:
http://www.colby.edu/
after the last slash, you enter a tilde (~) character, then your Colby email username. For
example, my url is:
http://www.colby.edu/~wmrancou
Q: Which key is the "tilde"?
A: It’s in the upper left corner, to the left of the number "1"- you have to hold down the SHIFT key
To get to it.

•the link for the syllabus should appear on the page- if not, go back and repeat from Step 4.Double check
that you selected the text you intended to, that you entered the name of the linked document in the
"link" field in the Properties palette, and that you SAVED.
•if the link appears, click on it- if error message 404 appears, there’s something wrong with the link. Go back to Step 4
•if clicking on the link gives error 403, there’s a problem with the file permissions- go back to Step 5.

Maintaining the page once it's up:

If you want to make changes to your syllabus after you've put it on the Web, open the .html document in Dreamweaver and edit the content as you wish.Be sure to save your changes! You can use the copy you saved on your hard drive or you can use Fetch/WS_FTP to download another copy. Then use Fetch/WS_FTP to upload the newer version of the document.

If you have questions ...about these instructions or with any aspect of using the Web in your teaching, contact Jackie (x3657) in Academic ITS.