Available Office Telephone Options for Faculty on Sabbatical Leave

Think about how you want your regular campus extension to work, then send us an email.

VOICE MAIL Have your extension ring directly to your personal voice mailbox.
You should record an away greeting and then periodically check your messages.
ANNOUNCE Have caller hear an announcement but not leave a message.
Allows callers to press “0” to reach department secretary. Requires a script.
TEMP MOVE Move extension to a different temporary campus location.
Such as Millett. Need details of new location: building/room, jack number, etc.
I’M BACK!!! Sabbatical over, return extension to original office.
Remind us of your office location and be sure temporary replacement is out.

Sample Scripts  (highlight, copy,  then paste and edit in ‘Details’ of email.

Sample A – No contact information.
This is Colby College.  You have reached the office of Professor [–name–] who is on sabbatical leave and is unable to return messages.  However, you may press zero to be connected to Colby’s [–dept name–] Department. Thank you. [repeat]

Sample B – Email address.
This is Colby College.  You have reached the office of Professor [–name–] who is currently on sabbatical leave. You may contact Professor [–name–] by emailing: [–email address–].  Once again, that’s  [–email address–] You may also press zero to be connected to Colby’s [–dept name–] Department.  Thank you. [repeat]

Sample C – Alternate telephone number.
This is Colby College.  You have reached the office of Professor [–name–] who is currently on sabbatical. However, you may reach Professor [–name–] at [–number–] .  Once again that number is [–number–].  You may also press zero to be connected to Colby’s [–dept name–] Department.  Thank you. [repeat]