CHECK-IN MESSAGES/BLOCKS

Select N> patron not present for check-in. As with Checkout, watch the screen for messages and blocks when checking items in. These might include the following:

1) Item is "x" days overdue .The system will generate a fine notice if appropriate and nothing else needs to be done. However if you think there should not be a fine (e.g. the book was found in the stacks), give the book to the Circulation Supervisor with a detailed note explaining the case.

2) Put on hold shelf for Doe, Jane E. This is an item on which a hold or recall was placed. At the prompt select to print a slip. Then select printer number one. Write the patronŐs last name and todayŐs date on the end of the slip, and then insert the slip in the book. If the slip indicates a location other than Miller then route the item to that location. For example, Hawthorne-Longfellow goes into the CBB return drawer, as does Ladd Library. Likewise, though unusual, holds for the Olin or Bixler branches need to be routed accordingly. If the item is to be held at Miller Circulation then shelve it on the hold shelf ordered alphabetically by the requesting patronŐs last name, i.e. why you wrote the name on the end of the slip.

3) There is no item with this barcode. Check to see if the item belongs to Colby. If it does, make a note of the message and give the item to the Circulation Supervisor. If it is not a Colby item, put it in the Inter-Library Loan (white or yellow book bands slips) or CBBM drawer (pink or green book bands) with a note.

4) Illegal barcode. The system does not recognize this as an item barcode. Try scanning it again or typing the number in. If there is still a problem, give it to the Supervisor.

5) On the Fly/Check in item? (Y/N). Select "y," and put it on the OTF shelf in the TBS area.

6) Item status is billed. Check it in? (Y/N). Select "y," then, and has been cleared. Press "Space Bar" and continue.

7) Item status is BUS. OFF. BILLED. Check it in and route the item to the Supervisor with a note or printout.

8) Record _____ in use by system. Notify the Supervisor or a staff person immediately. If it is a patron number (record number begins with a "p"), it will be necessary to do a manual checkout. Check -in of that patron's items will also be blocked. Therefore, set those items aside with a note of the time and date. If an item record (record number begins with an "i") is locked, set the item aside and leave a note for the Supervisor, or do a manual checkout.

9) Items in need of repair should be first checked in and then placed on the bindery/repair shelves in the TBS area.