Applying to study off campus is not a one-step process. It is multifaceted and takes time. It involves considerable thought and active participation on the part of the student. We recommend that you begin planning and working on your application and required assignments at least 9 months before your planned off-campus study stay.
The process has three phases:
|STATEMENT OF INTENT||COLBY APPROVAL TO STUDY OFF-CAMPUS ON CERTAIN PROGRAM DURING CERTAIN TERM||APPLICATION AND ADMITTANCE TO YOUR SPECIFIC UNIVERSITY/ PROGRAM|
|DUE: NOVEMBER 15||DUE: FEBRUARY 20||DUE: deadlines vary|
STATEMENT OF INTENT
The application process starts with submitting your STATEMENT of INTENT to OCS by November 15th of your sophomore year for study away in the following academic year. You will be asked to log-in in the Colby OCS online portal system to set up your account and fill out a Questionnaire. We will ask you to share information about your semester choice, academic background, foreign language proficiency and your goals for off-campus study. After we evaluate your application, you will be notified about your eligibility to begin the Colby Off-Campus Application for a specific program or university.
How to submit the STATEMENT OF INTENT:
After you have been notified about your eligibility to study off-campus in the following academic year (typically early December), you can start searching and applying for programs in the Colby OCS online portal system. You can search by region, location, academic focus, language of instruction; additionally, each program has a rich brochure page. We recommend applying for two programs, your first choice and a back-up. After you have selected your program, click on the “Apply” button. You will land on the application page where you will find links which require your response. You are not required to fill out all submissions at once as you can come back to your account at any time. Plan ahead and be mindful of the February 20th deadline.
MEETING WITH YOUR ADVISOR
One of the responses will require a meeting with your academic advisor to discuss your OCS program, academic option, course credit transfer etc. You will be asked to print a PDF form which your adviser will sign. You will be responsible to scan and upload the form back into your online profile.
A petition is required in the following circumstances:
- If your GPA is below 2.7 after Jan Plan. You will need to submit this form to OCS by February 20th ( Faculty recommendation)
- If you wish to participate in a program that is not on Colby’s current “approved list”.
- If you wish to study in a country currently under U.S. State Department Travel Warning.
You will be guided how to submit your petition after you select a specific program in the Colby Online portal system. You will be asked to print a PDF form which you and your adviser will sign. You will be responsible to scan and upload the form back into your online profile.
APPLYING TO YOUR PROGRAM
After your COLBY APPROVAL APPLICATION has been submitted, you will be notified about your status and can start applying to your program providers or foreign university directly through their website by their stated deadline. Be sure to check application deadlines for your program as some of them are earlier than others. We recommend applying early as many programs fill up before their stated deadlines.