Applying to study off campus is not a one-step process. It is multifaceted and takes time. It involves considerable thought and active participation on the part of the student. We recommend that you begin planning and working on your application and required assignments at least 9 months before your planned off-campus study stay.
The process has three phases:
|1. STATEMENT OF INTENT||2. COLBY APPROVAL to study off-campus on certain programs during certain term||3. ONLINE APPLICATION TO YOUR SPECIFIC UNIVERSITY/ PROGRAM|
|DUE: NOVEMBER 15||DUE: FEBRUARY 20||DUE: deadlines vary|
1. STATEMENT OF INTENT
The application process starts with submitting your STATEMENT of INTENT to OCS by November 15th of your sophomore year for study away in the following academic year. You will be asked to log in to the Colby OCS online portal system to set up your account and fill out a Questionnaire. We will ask you to share information about your semester choice, academic background, foreign language proficiency and your goals for off-campus study. It is important that you justify your choice of semester with an academic reason. After we evaluate your application, you will be notified about your eligibility to begin the Colby Off-Campus Application for a specific program or university.
How to submit the STATEMENT OF INTENT:
2. COLBY APPROVAL
You will likely be notified about your eligibility to study off-campus in by early December, but in the meantime, you should start searching and applying for programs in the Colby OCS online portal system. You can search by region, location, academic focus, language of instruction; additionally, each program has a rich brochure page. We recommend applying for two programs, your first choice and a back-up. After you have selected your program, click on the “Apply” button. You will land on the application page where you will find links which require your response. You are not required to fill out all submissions at once as you can come back to your account at any time. Plan ahead and be mindful of the February 20th deadline.
OCS ADVISOR MEETING
We recommend an individual meeting with an OCS advisor at least two weeks before the February 20th deadline. You don’t have to know which program you would like to go on prior to that meeting but we expect that you will be familiar with the application process and deadlines.
If you would like to petition for a program which is not on the Colby approved list, you are required to meet with an OCS advisor, and should do so in the fall semester. You should always have a back-up program chosen from the approved list.
MEETING WITH YOUR ACADEMIC ADVISOR
During the application process you will be required to meet with your academic advisor to discuss your OCS program, academic option, course credit transfer etc. You will be asked to print a PDF form which your adviser will sign. You will be responsible to scan and upload the form back into your online profile.
A petition is required in the following circumstances:
- If your GPA is below 2.7after Jan Plan.
- If you wish to study in a country/region where the spoken language is taught at Colby, and have not completed the equivalent of three semesters (through 127) of the given language.
- If you wish to study in a country currently under U.S. State Department Travel Warning.
You will be guided how to submit your petitions after you select a specific program in the Colby Online portal system.
If you wish to participate in a program that is not on Colby’s current “approved list” please familiarize yourself with Non- Approved Programs guidelines.
NON APPROVED PROGRAMS
Petitioning a non-approved program
Colby College ensures that students participate in academically rigorous programs which include rich intercultural experiences. Consistent with Colby’s educational philosophy, OCS adheres to core principles when approving, reviewing, and recommending off-campus programs; as a result,Colby has an extensive list of quality off-campus programs, both foreign and domestic.
Students wishing to pursue a program not currently on the approved list must have strong academic reasons as to why they want to petition and must demonstrate why approved programs do not meet their academic needs. Only one program petition is allowed.
- Meeting with an OCS advisor (at least two weeks in advance of the petition deadline). Come prepared to state why this particular study abroad program meets academic needs that cannot be met by one of the approved programs. If there is a Colby-approved program in the same location as the program being petitioned for, you must also demonstrate specifically that the proposed program provides courses critical to the your academic goals that are not available through the approved options.
- Submitting Petition. If petition is allowed after your meeting, you will then be provided with the form and instructions for submission.
- Academic Advisor Support. Your academic advisor will be asked to write an endorsement for you.
After your petition is received via email, it will be reviewed by Off-Campus Study and the Dean of Global Engagement. You will be notified by email about the result. Please note that you MUST apply to one program on the approved list as a back-up option in the event that your petition is denied. This is for your own protection.
3. APPLYING TO YOUR PROGRAM
After your COLBY APPROVAL APPLICATION has been submitted, you will be notified about your status and can start applying to your program providers or foreign university directly through their website by their stated deadline. Be sure to check application deadlines for your program as some are earlier than others. We recommend applying early as many programs fill up before their stated deadlines.