Program Costs & Billing

 a) If studying on a Colby OCS program (Colby in Salamanca, Dijon, St Petersburg or Bigelow Laboratory, and selected affiliated exchange programs ONLY):

Students on Colby-run programs (Colby in Salamanca, Dijon, St Petersburg or Bigelow Laboratory, and selected affiliated exchange programs) are billed by Colby in the same way as a semester or year on-campus. This covers tuition, room, board, round-trip transportation and a number of organized excursions. Personal travel and expenses are not included. A $500 non-refundable deposit is generally due after acceptance into the program and Colby’s refund policies will apply. Please keep in mind that if a student decides not to go on a program excursion, there will be no refund of money either to student or to parents. Please also note that programs have specific policies with regard to possible changes of return dates on the group flight.

In some cases, when students are cooking for themselves or living in apartments, they will receive a per diem amount from the resident director of the program. On some programs, students eat some of their meals with a host family, and receive a stipend to cover the rest. For programs with fixed end dates, the stipend or per diem lasts until the fixed date. For others in which students have different exam dates, the resident director will set an end date, generally two days after the student’s final exam, after which the stipend will be discontinued. While some students may choose to stay in the country at their own expense beyond the end of program date, Colby College cannot be responsible for those who choose to extend their visit.

b) If studying on a Non-Colby program (all other programs):

When a Colby student attends a non-Colby program for a semester/year, program/university fees are billed by the host institution, and paid by the family, not Colby. Off-campus study program fees vary a lot so please refer to the specific program provider or university.

All students studying on non-Colby programs will also be billed by Colby for a $1,000 off-campus study fee for each semester they are away (excluding certain Colby affiliated programs). The charge will be billed by Colby’s Office of Financial Services. For students on financial aid, this charge is considered part of the cost of attendance. Please refer to the Student Financial Services website for more information.

If you are on a non-Colby program, keep in mind that the program will not release your transcript to Colby if you have not paid them in full by the time your program is complete.

Payment

 a) If studying on a Colby OCS program (Colby in Salamanca, Dijon, St Petersburg or Bigelow Laboratory, and selected affiliated exchange programs ONLY):

The fee is paid to Colby in the same way as when you are studying on campus.

b) If studying on a Non-Colby program (all other programs):

  1. The program/university’s fee is billed by the host institution, and paid by the family, not Colby.
  2. There is a $1,000 off-campus study fee billed by Colby for each semester  of off-campus study.

* Please refer to the important financial aid policies and FAQ relating to off-campus study concerning what is included, what is required, the timeline and delay.

 

Using a payment plan:

Families who use a Tuition Payment Plan for paying Colby cannot generally do so while the student is attending an off-campus study program. You may check with the program or host institution to inquire as to what payment plans they might have available.

Using a tuition insurance plan:

Parents can only use the Dewar Insurance in the case of a Colby-billed program such as Colby in Salamanca, Dijon, St Petersburg, Bigelow and a few other programs (check with SFS or OCS). It is possible that some program providers or foreign universities may have such plans available for students participating in their program. Enquire directly with them.

Please refer to the program’s stated withdrawal and cancellation policy which usually follows a refund percentage based on the withdrawal date.

Using an employer-contributed fund:

These can be used but keep in mind that some additional documentation may be required in the case of certain off-campus study programs. Please contact the Off-Campus Study office should you need any additional documentation regarding educational expenses.

Using a College Savings Plan (such as 529 plan):

These can be used but keep in mind that some additional documentation may be required in the case of certain off-campus study programs. Please contact the Off-Campus Study office should you need any additional documentation regarding educational expenses.

 

 

 

Program Refund Policy

a) For Colby Programs:

Pro rata refunds of the basic charges will be made for students who either withdraw voluntarily or upon advice from the College physician during the enrollment period. The enrollment period is either the fall or spring semester. (Refunds of basic charges are not granted to full-time students withdrawing during the January Program.) A similar refund policy is in effect for Colby off-campus programs; however, as starting and ending dates vary, the specific dates are determined by individual programs as they correspond to the relevant percentages of the semester’s duration. Please refer to Colby’s policy on off-campus program cancellation.

In addition to any applicable Colby refund, the College offers an optional tuition refund insurance designed to reduce the financial loss caused by a medical withdrawal. This is handled through DEWAR, and brochures are mailed in June to the student’s home address. For more information, please contact DEWAR at 617-774-1555 or go to www.collegerefund.com.

No refund will be made until the withdrawal/leave process established by the dean of students is completed. Federal regulations determine the amount and the order in which federal loans and scholarships are to be refunded.

b) For Non-Colby Programs:

For non-Colby programs please refer to the policies of the program you are attending. Be aware that some programs have very severe refund policies. Be aware of the refund policy of your program before you send any money for a deposit or payment.