Listed below are the answers to the most frequently asked questions regarding summer student housing.

Please read carefully before contacting Special Programs with any questions!

 

Students are eligible for housing only in the following circumstances:

In order to live on campus during the summer, you must be in the paid employment of a Colby department: either hired through the provost’s summer research assistant system (including academic-related internships) or HR’s administrative summer employment system. If you are doing a local internship and want campus housing, you must apply for an internship for credit or for transcript notation through DavisConnects. You cannot apply for housing or live on campus without a job, research position, or credited internship.

Once hired, you must fill out the necessary employment and summer housing paperwork, which you will receive via email in your hire confirmation message. For DavisConnects interns: after submitting your application to DavisConnects, Human Resources will contact you via email to register for housing. Housing paperwork is due for all students by the deadline posted here, and late applicants will not receive summer housing. Incomplete housing applications are not processed until missing information is provided.

No, students without jobs are not eligible for housing.

See Question 1

The housing application is provided by Human Resources.

See Question 1

The updated fee for summer housing can be found here

The fee is automatically deducted from the students biweekly paycheck and includes three daily meal swipes in the dining hall when open.

Due to an uptick in traffic and summer projects, a cap is placed on housing space available for students.

Housing will be granted in the following order of priority:

  • 1st All rising sophomores, juniors, and seniors who have been hired through the provost’s summer research assistant system (including academic-related internships)
  • 2nd All rising sophomores, juniors, and seniors who have been hired in administrative positions through HR’s administrative summer employment system
  • 3rd All rising sophomores, juniors, and seniors who have been approved for an internship for credit or for transcript notation through DavisConnects
  • 4th Any recent graduates who have been hired through one of the summer employment systems or who have been approved for a credited local internship (on a space available basis)
No. The weekly fee is all-inclusive.

Because the weekly charge covers only a portion of the actual cost to the College, there is no option to pay for room only. Room and board fees are already subsidized using revenues generated by summer programs.

No. In fact, students are only allowed to stay on campus as long as they are working.

Students may only live on campus as long as they are employed and are permitted to move in no sooner than the scheduled move-in day or 48 hours before their job starts, whichever comes second. Students are able to remain on campus no later than 48 hours after their job ends or the scheduled move-out date, whichever comes first.

No. Because space is limited, housing is available only to those working on campus.

Exceptions are made only for students who acquire an internship for credit or for transcript notation through DavisConnects.

Yes, you can purchase meals at the door.

The student rate is $8 for breakfast, $10 for lunch, and $12 for dinner.

Students may only live on campus as long as they are employed and working.

Students are permitted to move in no sooner than 48 hours before their job starts or the scheduled move-in day and should remain on campus no later than 48 hours after their job ends or the scheduled move-out date, whichever comes first. If you are leaving campus after your last final and are starting work on the first day of summer employment, you should not make plans to return until noon on the scheduled move-in day. Some rooms may not be ready until late that evening, but we will make every effort to get all rooms ready by 5 p.m. Please plan accordingly as rooms will not be available any sooner than the listed dates.

If you have received permission from the Office of Student Life to remain on campus post-board through senior week, it is possible that you will be asked to move into your summer room early. Students will be notified if their room becomes available and will be expected to move within eight hours to ensure all rooms are available for cleaning before the scheduled move-in day.

Only students who receive pre-board permission from the Office of Student Life will be able to remain on campus between the end of summer housing and the fall semester. All other students will be required to move out of their summer rooms by 5 p.m. on the scheduled move-out date posted HERE. Students staying without permission will be fined.

All pre-board (after summer housing ends) and post-board (senior week) housing requests are approved by Kim Kenniston and the Department Of Student Life. Please contact their office for details.

For most of the summer, the meal plan looks much like it does during the academic year.

Student workers who are living on campus will be allowed 3 daily meal swipes whenever the dining hall is open. Weekly dining hall schedules will be posted at the entrance to the dining hall and will also be communicated via Colby Now. Please check the schedules often, as they do change periodically throughout the summer. For the majority of the summer, 19 or more meals per week will be offered in Dana. During the early and late parts of the summer however, the dining hall may offer a more limited number of meals.

Between Commencement and June 14th, a modified meal plan will be available. Typically, a continental style breakfasts Monday-Friday along with a modest lunch & dinner. On weekends, brunch and dinner will typically be available. Regular dining service ends after Dinner on Friday, August 9th. Limited meals will be available after this time.

The dining hall schedule is dictated in part by the number of outside groups that are here on campus.

When enough people are here to make it economically feasible, the dining hall is open for three meals per day, other times it may be open for less than three meals per day. The $125 room and board fee that you pay covers about one-third of what it costs the College. The revenue generated from summer camps and conferences cover the rest. We try to keep your room and board costs reasonable so that you can earn money over the summer while at the same time balancing the financial impact. We understand that you are here to work and/or do research and the value of that cannot be understated.

Also, see the above question regarding the meal plan.

No. We cannot house students in their fall rooms because every room on campus will be in use sometime during the summer.

You may request a single but they will be awarded first to CAs, Students with documented need, and Summer Programs employees.

No. During the summer, Facilities does not offer this service.

All the furniture in your room must remain there for the entire summer. Do not store it in the hallway or in a lounge. Severe fines may be levied against those who violate this rule, and you may be evicted from your room.

You can continue to use your same mailbox number as during the school year.

Pick up your mail from your box in Cotter Union. All other mail services will be in the Eustis Service Center for the summer, including package pickup.

Only students who receive pre-board permission from Student Life will be able to move into their fall rooms at the end of summer housing.

Please see The Office of Campus Life for more details.

Unfortunately, no. You will need to make arrangements to store your belonging in a trunk room until you return. Special color-coded trunk room tags will be issued through Campus Life via your dorm CA. These tags will allow you to store items not normally allowed in trunk rooms. You must remove everything from the trunk room by June 11 or risk forfeiture of your belongings.

No. You will need to make arrangements to store your belongings in a trunk room until you return. Again, special color-coded trunk room tags will be issued by Campus Life to allow you to store items not normally allowed in trunk rooms.

They are available online at the Human Resources website. After you complete your employment paperwork, you will be given a link to the housing form. If you are abroad and have trouble with internet access, please contact Human Resources and they can help make other arrangements to complete your employment paperwork.

About 220 students lived on campus for at least a portion of last summer.

We hope to have summer housing assignments completed by May 30. An email notice will be sent that day along with a secure website link where you can view your housing.

Your room keys will be issued by the Special Programs office. Campus Life and Special Programs each maintain their own set of keys. You will need to drop off your school year key at Campus Life and pick up your summer key from Special Programs. Similarly, at the end of the summer, please drop off your summer key at the Special Programs office or at the Special Programs drop box (location to be announced). You will be informed about the procedures to get your fall room key from Campus Life.

There are a few jobs on campus that include room and board as part of compensation. Those jobs include some grant-funded research positions, tour guides, and Special Programs employees. For more information, please contact the Human Resources office.

Some students are surprised at the low-tolerance level for misbehavior in the summer. Generally speaking, one offense is enough to lose your housing privileges and sometimes your job. Because you are here to work, the standards of behavior are much higher. Problems are very rare, though, as the vast majority of people (like during the academic year) don’t get into any trouble. It’s also important to understand that what you do in the summer can also affect your standing here during the school year.

Except for the student residence halls, all other residence halls are off-limits unless entry is required as part of your normal work duties or you have been granted specific permission from the Special Programs office.

Maintenance Issues

If you discover any maintenance problems in your room or common areas, please notify Facilities immediately. Because of humidity in the summer, we have had occasional issues with mold, especially in basement-level rooms. Please keep an eye out for it and contact Facilities right away if you suspect it.

I have more questions or special circumstances.
Contact the Special Programs office at 207-859-4730.