Registration Process

There are several steps in the CLAS registration process.  This page provides information about each step–along with the links necessary to complete each step.

[Estimated Call for Sessions: Monday, February 5; Deadline: Friday, February 16]

CLAS sessions are requested either by departments/programs or by individual faculty members.

Department/Program Sessions

• Link to Request a Department/Program Session: http://www.colby.edu/itscustomcf/academics_cs/clas/requestCLASSession.cfm?sessType=D
• Deadline: Friday, February 16

Department/program sessions are sponsored by departments/programs with the anticipation that all/most of the faculty will attend that session. Typically, department/programs sessions are used for honors presentations, capstone presentations, senior seminars, or other independent research.

Departments/programs may request a session of up to (but preferably less than) three hours. If a department/program needs additional time, they may also submit a request for an Open CLAS session on another date to cover the remaining time.

Course-based Sessions

• Link to Request a Course-Based Session: http://www.colby.edu/itscustomcf/academics_cs/clas/requestCLASSession.cfm
• Deadline: Friday, February 16

Course-based sessions are sponsored by individual faculty members and reflect the work done either in a particular course or by a group of students supervised by an individual faculty member.

There are five types of course-based sessions:

1. Thursday CLAS Poster Session
2. Thursday CLAS Presentation Session
3. Open CLAS Poster Session (during regular class time during the final two weeks of class, typically in one’s regular classroom)
4. Open CLAS Presentation Session (during regular class time during the final two weeks class, typically in one’s regular classroom)
5. Wild Card Session (in Ostrove Auditorium, creative format [PechaKucha, debate, etc.] or interdisciplinary topic. Engagingly targeted at a general (non-expert) audience.

Note: Based on feedback, scheduling will prioritize department/program sessions to feature more advanced student scholarship. If there are more course-based sessions than slots available, the divisions will determine which proposed sessions will occur on Thursday; toward that end, the request form includes a space for an explanation for why the session would be particularly well suited for Thursday. Any sessions that might not be selected for Thursday will certainly have the opportunity to use an Open CLAS slot(s).

[Estimated Call for Registering Students: Monday, February 26; Deadline: Friday, March 8]

• Link to Register Students: https://www.colby.edu/itscustomcf/academics_cs/clas/registerCLASParticipants.cfm
• NOTE: The previous link is not yet active.

Once the session has been entered into the system, the session sponsor can then register the students for that session.

Note: If you are sponsoring multiple Open CLAS sessions, this is the stage where you will assign your students to the particular Open CLAS session.

[Estimated Call for Titles/Groupings/Order: Monday, March 18; Deadline: Friday, April 5]

• Link to Enter Titles, Group Students, Establish Preferred Order: https://www.colby.edu/itscustomcf/academics_cs/clas/assignTitles.cfm
• NOTE: The previous link is not yet active.

Once you have registered the students for your session, the next step is to enter their titles and identify any students who are grouped on a single project.

• February 5 (Monday): Call for Department or Course-based Sessions [Deadline: February 16 (Friday)]
• February 16 (Friday): Deadline for sessions to be registered
• February 26 (Monday): Call for Session Sponsors to register their students [Deadline: March 8 (Friday)]
• March 8 (Friday): Deadline for students to be registered by Session Sponsors
• March 18 (Monday): Call for Project Titles/Groups/Sequence [Deadline: April 5 (Friday)]
• March 25-29: Spring Break
• April 1 (Monday): Call for General CLAS sessions [Deadline: April 10 (Wednesday)]
• April 5 (Friday): Deadline for Project Titles/Groups/Sequences
• April 10 (Wednesday): Deadline for General CLAS sessions to be requested
• April 19 (Friday): Session schedule available for review–last chance for revisions
• April 26 (Friday): Program schedule released for review (Sponsors, Communications)
• May 2 (Thursday): CLAS 2024!!

1. Request a session
2. Confirm the participants for your session
3. Submit groupings, titles, and sequences
4. Communicate with session participants
5. Moderate the session

1. Confirm your participation with your session sponsor (chair, director, or instructor)
2. Submit your title to your session sponsor (chair, director, or instructor)
3. Prepare your materials
4. Practice your presentation
5. Come early to your session
6. Be brilliant, and have fun!