Off-Campus Study Petition Criteria

Advisory Committee on Off-Campus Study

Criteria and Procedures for Off-Campus Study Petitions

The following is a list of the situations that require a student to petition the Off-Campus Study Office and Advisory Committee on Off-Campus Study by March 1 and the materials that must be submitted as part of the petition. hirsch_sarah_2012_india2
  • A meeting with a member of OCS is required to petition
  • All items must be received by OCS by March 1
  • The student can only petition one time
  • No petition can be reconsidered at a later date with new material, including additional faculty recommendations
  • All petitions will be approved at the discretion of the Off-Campus Study Advisory Committee and within the space constraints of the enrollment goals of the College.
Students will be notified by mid-January whether they will need to petition, based on their preliminary applications. They will have a meeting scheduled with OCS, be given relevant criteria and guidelines, and encouraged to contact faculty members for support immediately. Students not on campus in January will meet with OCS in early February. A MEETING WITH OCS IS REQUIRED IN ORDER TO SUBMIT A PETITION.

APPOINTMENTS:
Please call (207) 859-4500 or stop by Eustis 103 between 8am and 5pm.

TYPES OF PETITIONS

A. Off-campus study by any student whose GPA is below 2.7  after Jan Plan. This petition must include:
  1. A Colby application for approval for the specific program. The petition must be made for one program, not general permission to go abroad. Applications are submitted by students online.
  2. A statement of petition from the student within the online form.
  3. A GPA Petition Faculty Recommendation form from a faculty member (this form will be received via email once the student selects the faculty member’s name). This faculty member may or may not be the student 's advisor, but the advisor must sign the approval form as per the usual process, and must indicate his or her support in a brief statement on the form or in an e-mail.
B. Off-campus study for more than one semester (unless the student is exempt from petitioning according to the policies outlined in the OCS handbook). This includes off-campus study in one location for a year or in two different locations for a semester each ("Y2").  This petition must include:
  1. A Colby application for approval for the specific program.
  2. A statement of petition from the student within the online form.
  3. A statement of support from a faculty member in response to the online notification received via email once the student selects the faculty member’s name. This faculty member may or may not be the student 's advisor, but the advisor must sign the approval form as per the usual process, and must indicate his or her support in a brief statement on the form or in an e-mail.
C. A non-approved off-campus program, either abroad or domestic, that is not on the current "approved list" (in the OCS handbook).   This petition must include:
  1. A Colby application for approval for the specific program.
  2. A statement of petition from the student within the online form.
  3. A statement of support from a faculty member in response to the online notification received via email once the student selects the faculty member’s name. This faculty member may or may not be the student 's advisor, but the advisor must sign the approval form as per the usual process, and must indicate his or her support in a brief statement on the form or in an e-mail.
  4. Additional program information (academic calendar, course descriptions, etc..)

D. Modification of Colby’s language policy for study in Italy.

E. Off-Campus Study in a Country currently under U.S. State Department Travel Warning
  1. A statement to the Travel Warning Review committee providing a complete description of and justification for their study/travel at a Travel Warning site.
  2. When appropriate (for JanPlan off-campus) students must also provide the name of your faculty sponsor(s) for this study/travel.
  3. If approved by the committee, the student and parents will be required to sign a second waiver.
Please note: Students are allowed to petition the OCS Advisory Committee one time only. The entire petition must be complete before it is given to the committee. *No additional information will be considered after the original submission date.