Assistant Project Manager (Facilities)

Assistant Project Manager (Facilities) - POSITION FILLED
Department:  Facilities Services
Date:  06/07/2019


Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:


Facilities Services

Full-Time, Exempt, Salaried, Administrative Staff Appointment

Reporting to the director of capital projects, the assistant project manager is responsible for the planning and management of the design and construction process for capital and select renovation & repair (R&R) projects. These may range from $500 up to $5M, as assigned. The assistant project manager is an integral part of a structured team, which collaborates with campus stakeholders and consultants to execute design and construction projects for the campus. This position does not directly supervise other employees but may oversee the work of a student employee for some projects. This position is expected to provide contract management/oversight of contractors and consultants to ensure work is completed on time and within budget. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

  • Support director of capital projects in the planning, design, and construction management of campus facilities
  • Depending on project size and complexity, manage and coordinate the planning, programming, and complete design and construction for new facilities, renovation, or repair projects of college properties including all site and landscape work, utilities and building systems (structural, MEP, fire protection, etc.) as necessary to the project; may include civil engineering, interiors, landscape/environmental, building, and building systems scopes of work
  • Assist with the development of feasibility and other special studies to determine viability of potential campus projects, study alternatives, and/or establish project costs
  • Coordinate projects with all project stakeholders including but not limited to facilities and other campus departments, design teams, contractors, and Authorities Having Jurisdiction to ensure the project successfully integrates project and campus needs
  • Prepare and maintain the project budget, cost estimates, and schedules; ensure projects are completed on time and within budget
  • Manage and coordinate the LEED/SITES documentation process and regulatory and planning board reviews as required
  • Ensure that contracts, insurance billing, and other budget and legal documentation is completed and processed appropriately for each project
  • Prepare sketches or drawings to use as planning tools or to illustrate technical problems and their solutions
  • Manage and participate in the review of design documents to ensure compliance with codes and regulations, College standards, project scope, and programmatic requirements incorporating appropriate campus stakeholders
  • Provide assistance to project managers on larger scale capital projects in planning, design, construction, and inspection activities as assigned; may partner with departmental colleagues on specialized projects
  • Obtain, verify, and document existing information on buildings, utilities, infrastructure, and site
  • Occasionally provide technical support for other facilities staff
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time
  • Bachelor’s degree or the equivalent in education and experience; advanced coursework in architecture, engineering, construction management, or related field a plus
  • Licensure as a Registered Architect or Professional Engineer in the state of Maine preferred
  • LEED AP experience is a plus, LEED accreditation is required within six months of hiring
  • Three years practical experience in design, engineering, and or construction fields, with an emphasis on mechanical or electrical engineering projects and project management experience on projects with budgets in excess of $100K is preferred
  • Ability to work independently and coordinate with peers and leadership to effectively manage projects; this includes meeting deadlines, ensuring code compliance/quality work, and effectively managing financial resources
  • An understanding of design disciplines including civil, landscape, environmental, architectural, structural, MEP, and fire protection as well as space planning and the integration of architectural and engineering disciplines in design and construction
  • Working knowledge of federal, state of Maine, and local building and environmental codes or regulations and ability to present and obtain approval from local, state, and federal authorities
  • Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative
  • Demonstrated commitment to continuous quality improvement
  • Ability to develop and maintain effective relationships with members of a diverse campus community in the planning and execution of projects
  • Excellent organizational skills, problem solving capabilities, and negotiation skills to lead projects to completion on time and within budget
  • Strong experience with software for the following tasks is desired: for data analysis and spreadsheet preparation (i.e. Excel), for document preparation (i.e. Word), for email communication (i.e. GMail), for plan preparation (i.e. AutoCAD or Revit); knowledge of GIS is a plus for analysis and documentation of infrastructure and campus physical data
  • Strong ability to multi-task is essential
  • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements
This position has significant interaction with faculty, staff, Facilities Services Department, outside constituencies including the design team, contractors, and consultants.

The work environment characteristics described herein are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to perform the essential functions.

Position involves some sitting, although frequent movement and moderate physical efforts may be required i.e., walking, standing, bending, twisting, reaching, climbing, and lifting. Computer usage involving repetitive hand and wrist motion is also necessary. General outdoor and indoor campus environment. The normal schedule is Monday through Friday during College office hours. Additional evening and weekend hours are required as workload and emergencies dictate.

Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant Project Manager - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to Please do not submit duplicate materials.

A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our web site: