Environmental Studies Coordinator

Environmental Studies Coordinator - POSITION FILLED
Department:  Environmental Studies
Date:  09/26/2018


Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:


Environmental Studies

Full-Time, 10-Month, Exempt, Salaried, Administrative Staff Appointment

The Colby College Environmental Studies (ES) program is seeking an environmental studies coordinator beginning October, 2018. Responsibilities include organizing speakers and events, maintaining the program calendar, working with students on program events, communications, internship opportunities, grant-writing and professional development, serving as the ES liaison to relevant on- and off-campus partners, maintaining the ES program newsletters and communications, managing budgets and reporting related to student internship and grants programs, and contributing to developing and maintaining other educational, outreach, and leadership activities for the program to support ES faculty and students. The position reports to the director of the Environmental Studies program.

Colby’s Environmental Studies program is one of the oldest undergraduate environmental programs in the country. Colby College and the ES program have received national recognition for campus sustainability and environmental initiatives. The ES program offers interdisciplinary majors in environmental policy, environmental science, environmental computation, and a minor in environmental studies. For more information see: www.colby.edu/environmentalstudies.

We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.


Organize speakers, events, meetings
  • Organize speaker series and events for ES program
    • Carry out contract negotiations with all external speakers
    • Work with faculty to arrange speakers that tie into courses
  • Set the event calendar for the academic year; convene meetings as needed with both on-campus and off-campus partners
  • Lead the Environmental Studies program student advisory committee
Internships/Student Research Grants/Advising
  • Maintain and enhance the ES internship and research grants and scholarships program
    • Develop and maintain partnerships for ongoing internship opportunities
    • Advertise opportunities, meet with, and mentor students
    • Review student funding applications
    • Work with the Environmental Studies program director and other faculty to make decisions on funds disbursements
    • Work with the program administrative assistant to manage the application process, assure the disbursement of funds, and ensure student completion of required documents
  • Coordinate presentations by students who have completed internships
  • Contribute to student professional training and career-networking activities
  • Work closely with other campus partners (e.g., DavisConnects, Buck Environment and Climate Change Lab) to coordinate student internship, research, and funding opportunities
Design and implement networking events/partnerships
  • Represent the ES Program at on- and off-campus events to develop partnerships and maintain networks of colleagues and resources
  • Work closely with campus partners, including DavisConnects, Office of Communications, Office of Advancement, Colby Museum of Art, Goldfarb Center for Public Affairs, Colby Center for the Arts and Humanities, and others
  • Foster and maintain relationships with off-campus partners as it pertains to professional development opportunities for ES students, including Colby alumni, trustees and friends of the college, and partner organizations and agencies
  • Coordinate student-focused professional networking events (e.g., 2017-18 career events were held in Portland, Maine, and New York City)
  • Work with the ES program director and other faculty and staff to develop and maintain the ES program communications plan
  • Implement communications directly or with other faculty and staff using email, Google Docs and Drive, Mailchimp, LinkedIn, Colby Connects, Instagram, Facebook, Twitter, and other platforms as appropriate
  • Write and send a weekly newsletter to faculty, staff, students, and friends of the program
  • Maintain regular email announcements to our majors and minors about events, internship and career opportunities, graduate school opportunities, upcoming deadlines, news, and other information as appropriate
Budgets, operations, and reporting
  • Oversee budgets relating to programming, internship and research stipends, and conference and travel funds for students
  • Work with the ES program director and administrative assistant to maintain relevant program data
  • Support ES program grant writing initiatives
  • Work with the administrative assistant for targeted support of the program including; catering and scheduling needs, disbursement of funds to students, contracts for our smaller off-campus speakers including honorarium, and travel arrangements.
  • Oversee the ES program’s student workers
  • Work closely with the director of the ES program, faculty, and other staff to coordinate and support the program in other ways as needed
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
  • Bachelor’s degree or the equivalent in education and experience; graduate degree in a discipline related to ES preferred
  • At least two years of relevant work experience in environmental field, higher education, or event management
  • Proven talent to work with and mentor students
  • Demonstrated ability to multitask in a fast-paced working environment
  • Talent for successful event planning
  • Strong critical thinking and problem-solving skills
  • Excellent written and oral communication skills, including editing and collaboration with others
  • Exceptional interpersonal, organizational, and human relations skills
  • Ability and willingness to work with a diverse, highly academic community
  • Demonstrated ability to engage and work effectively with a diverse range of leaders, scholars, environmentalists, and nonprofits
  • Budget management preferred
  • Experience with web pages, social media, spreadsheets, and other technology preferred


This position will work closely with the Environmental Studies program director and administrative assistant, with significant interactions with program faculty, staff, and students. The position will also have significant interaction with faculty and staff from other units on campus and off-campus partners.

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some evening and weekend work required.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Environmental Studies Coordinator - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to hr@colby.edu. Please do not submit duplicate materials.

A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our web site: www.colby.edu.