Manager of Operations and Special Projects (Lunder Institute for American Art)

Manager of Operations and Special Projects (Lunder Institute for American Art) - POSITION FILLED
Department:  Museum of Art
Date:  01/15/2020


Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:


Lunder Institute for American Art

Full-Time, Exempt, Salaried, Administrative Staff Appointment

Established in 2017 through the extraordinary gift of Peter and Paula Lunder, the Lunder Institute for American Art at the Colby College Museum of Art exists at the crossroads of scholarship and creative production, seeking to challenge received ideas and expand interpretive communities in the fields of American art history and creative practice. Our programs, partnerships, and initiatives forge connections and opportunities for scholars and artists that also benefit and enrich the Colby College community. Integrated into the academic mission of the College and the Museum, the Lunder Institute is a unique forum for supporting and convening visiting scholars and artists, Colby faculty and students, and local and global communities.

Reporting to the director of the Lunder Institute, the Manager of Operations and Special Projects manages and executes all administrative and operational aspects of the Lunder Institute’s day-to-day work and its full array of artist and scholar programs. The incumbent creates and implements effective project management and procedures for the Institute’s many programs to support its goal of being a leading voice in the fields of American art history and creative practice. The incumbent also identifies opportunities and develops processes to engage local and regional individuals and institutions whose work aligns with the mission of the Lunder Institute. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

  • Manage the Lunder Institute’s programs and operations as a whole, including, but not limited to, day-to-day administrative and operational functions and purchasing; project budgets, milestones, and deadlines; calendars and schedules; procurement and contracting; internal and invitational travel; and grant management and reporting
  • Coordinate and manage programming and events schedules in concert with subject matter experts, and run Lunder Institute special events and public programs, including weekend and evening events
  • Collaborate with program and engagement staff on project management to see Lunder Institute initiatives through to completion
  • Manage Lunder Institute digital platforms, including website and social media channels, working as needed with the Office of Communications and external contractors to coordinate and update content and maintain functionality
  • Coordinate annual budget requests in consultation with Lunder Institute director, and manage and track all budgets for Lunder Institute, including scholarly and creative projects, artist residencies and fellowships, and administrative operations, working closely with Lunder Institute director, the Museum’s deputy director, the Museum’s executive assistant to the director, and campus administration
  • Develop, implement, and maintain best practices for managing Lunder Institute projects and programs, tracking their efficacy and revising systems and processes as needed
  • Identify opportunities and develop, implement, and manage processes for local and regional arts institutions, scholars, and artists to work with the Lunder Institute on mission-critical projects and programs
  • Serve as a visible and accessible representative of the Lunder Institute and develop and maintain strong communications and relationships with Museum and College colleagues and with existing and potential Lunder Institute collaborators and partners
  • Stay abreast of key issues in the fields of American art, museums, and project management by identifying and attending professional meetings and conferences
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
  • Bachelor’s degree or the equivalent in education and experience
  • Three to five years of relevant work experience in museums or cultural institutions, higher education, or community-based organizations
  • Exceptional understanding of project management
  • Ability to work independently and think critically about how to continuously improve our organizational impact through better processes, structures, and relationships
  • Experience working with public programming and events, with experience in scholarly or community-based initiatives preferred
  • Strong media skills including web authoring and editing
  • Demonstrated ability to multitask in a fast-paced working environment
  • Talent for successful event planning
  • Excellent written and oral communication skills
  • Exceptional interpersonal, organizational, and human relations skills
  • Ability and willingness to work with a diverse, highly academic community
  • Demonstrated ability to engage and work effectively with a diverse range of scholars, artists, and community makers and activists
  • Ability to build relationships and connect diverse audiences to Lunder Institute programs and initiatives

The Lunder Institute manager of operations and special projects will work closely with the director of the Lunder Institute, program director, visiting distinguished artist and director of artist initiatives, and director of research, as well as the director of the Museum and staff, Colby faculty, staff, students, community partners, and stakeholders.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. The position will be located at 173 Main Street in downtown Waterville. Occasional evening and weekend work required based on programming needs.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Manager of Operations and Special Projects (Lunder Institute for American Art) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to Please do not submit duplicate materials.

A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

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