Senior Associate Director of Class Giving and Programs

Senior Associate Director of Class Giving and Programs
Department:  College Advancement
Date:  03/10/2020


Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:


Division of College Advancement

Full-Time, Exempt, Salaried, Administrative Staff Appointment

The senior associate director of advancement operations is responsible for oversight of three key areas within Advancement Operations: data management, Blackbaud product support and training, and division policy and procedure maintenance. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

  • Manage and direct class giving and programs for assigned class range, including:
    • Developing engagement strategies to mobilize volunteers in an effort to increase connections with the College to promote and foster a sense of pride among alumni classes
    • Assisting in the development and managing the class-based solicitations within the context of the Colby Fund
    • Recruiting, training, supervising, and managing the efforts of class volunteers, traveling as needed
    • Coordinating and developing basic sample solicitation emails, notes, texts and thank yous for volunteers
  • Supervise class managers, providing support, guidance and direction of their efforts to increase the growth of their alumni volunteer base and boost Colby Fund participation through direct peer-to-peer contact
  • Manage the 20th, 30th, 35th and 40th reunion programs to increase engagement, attendance, and annual support
  • Work with the senior associate director of annual giving marketing and analytics, Office of Advancement Operations, and other colleagues within the Division of College Advancement to identify additional points of evaluation, metrics, and analyses necessary for the assessment and management of Colby's alumni donors and volunteers
  • Work in collaboration with the Colby Fund Committee and Alumni Council to foster growth and change in volunteer areas key to the mission of the College
  • Develop new protocol to reintroduce clearly defined expectations for volunteers, implement streamlined communication processes, and engage volunteers throughout the year beyond the traditional solicitation calendar
  • Provide secondary support for the Colby Fund Ambassador and Senior Initiative programs, ensuring proper staffing and deployment of alumni engagement strategies
  • Develop supportive partnerships with offices across campus, including Office of Admissions and Financial Aid, DavisConnects, Department of Athletics, and Division of Student Affairs; create opportunities for alumni to support the goals and aspirations of these departments and the students they serve
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of 5 years working with and managing volunteers
  • 1-3 years of experience directly supervising employees, analyzing performance, and providing feedback
  • Superior verbal and written communications skills
  • Demonstrated ability to meet multiple simultaneous deadlines and to work in a fast-paced environment
  • Must be flexible, have great attention to detail, show initiative, and have a results-driven philosophy with the ability to problem-solve
  • Talent to manage complex relationships, and proven collaboration and teamwork skills to leverage activities, initiatives, and programs for multiple purposes
  • Highly developed computer skills including experience with Microsoft Word, Excel, and PowerPoint; experience with fund raising software such as Raiser's Edge and communication platforms like Slack is desirable
  • Willingness to travel on a regular basis and to work nights and weekends during specific times of the year (Homecoming, Reunion, Graduation, etc.)
  • Ability to make an impact through work as a member of a team and diverse community
  • Appreciation of Colby’s mission and the ability to effectively communicate it
  • An entrepreneurial spirit and proactive attitude
  • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements

Reporting to the director of annual giving, the senior associate director of class giving and programs will have direct contact with division colleagues and key faculty and staff members across campus. This position has significant interaction with alumni, students, faculty, staff, the public, and community.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and interact with faculty, staff, students, alumni, and external constituencies regularly is crucial. Travel and work outside of normal business hours are required.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Senior Associate Director of Class Giving and Programs - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to Please do not submit duplicate materials.


To apply electronically send to If you choose to apply electronically you do not need to send duplicate copies by U.S. Mail. If your electronic materials are unreadable we will notify you promptly.

Please see Colby's new Workday Jobs page to apply online.

A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our web site: