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Privacy Policy

Privacy Policy

This privacy policy is meant to help you understand what data and its related pages (the “Website” or “Site”) collects when you use the Website, why we collect it, what we do with it, and how we protect it. Colby College (the “College”), which owns and operates the Website, is committed to ensuring that your privacy is protected. This is important, so we hope you will take time to read it carefully.

The terms “we,” “our,” and “us,” in this Privacy Policy refer to the College. “You” and “your” refer to you as a user of the Website.

By using and/or participating in/on the Site, you signify that you have read these terms and agree to be bound by, and comply with, them. If you do not agree to be bound by, and comply with, these terms, please promptly exist the Site.

What Information Does the College Collect?

We collect the following information:

How We Use the Information That We Collect

The College uses the information we collect to provide, maintain, protect, and improve the Website and the services we provide on it. We also use this information to do the following:

Disclosure of User Information to Third Parties

Your information may be shared with contractors and/or other third-party partners to the extent necessary for those organizations to provide services to us or to users. Any such organizations who receive user information for this purpose are required to keep the information confidential and only use it to provide services to the College or our Site users.

We may also provide your information to third parties in the following circumstances:

We also may share aggregate, non-personal information about website usage with third parties. This aggregate information does not contain any personal information about our users.

How We Protect Information Online

We exercise great care to protect your personal information. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online. This includes, among other things, using industry standard techniques such as firewalls, encryption, and intrusion detection. In addition, we limit our employees and contractors’ access to personal information. Only those employees and contractors with a business reason to know have access to this information. We also educate our employees about the importance of maintaining confidentiality of customer information.

While we strive to protect the information you provide to us, we cannot guarantee or warrant the security of any information you transmit to us or receive from us. This is especially true for information you transmit to us via email since we have no way of protecting that information until it reaches us since email does not have the security features that are built into our Website. 

When this Privacy Policy Applies

Our Privacy Policy applies to the Website. It does not apply to other websites or services that have separate privacy policies that do not incorporate this Privacy Policy. The Website may contain links to other websites or direct you to other websites when you use certain functionality on the Website, like when you want to fill out an application for admission to the College. However, once you have used these links and/or been redirected to leave our Website, we do not have any control over the other websites you visit and we are not responsible for their privacy practices. Therefore, we cannot be responsible for the protection and privacy of any information that you provide while visiting such websites. You should exercise caution and look at the privacy statement applicable to other linked websites.

Controlling Your Personal Information

People have different privacy concerns. Our goal is to be clear about what information we collect and what we do with it so that you can make meaningful choices about how it is used. If you choose, you may restrict our collection or use of your information in the following ways:

Terms of Use

Please also see our Terms of Use, which sets forth the terms of use, disclaimers, and limitations of liability governing use of the Website.

How We Use “Cookies”

We use a technology called “cookies” to collect and store information when you visit the Website related to how our site is used. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use cookies to keep track of information about your current web browsing session which will be discarded as soon as you log out or close your web browser. This information also allows us to statistically monitor how many people are using our site and for what purpose. We may also make use of “persistent or memory based” cookies, which remain on your computer’s hard drive until you delete them. An example of our use of these cookies is to pre-populate forms you complete on our website based on information you have previously provided to us. Overall, cookies help the College provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. Although you have the ability to modify your browser to either accept all cookies, notify you when a cookie is sent, or reject all cookies, it may not be possible to utilize our services if you reject cookies.

We also use the services of Google Analytics, and may use other similar services, to collect and analyze statistical data about visitors to our Website. We also use Google advertising services, and may use other similar services, to arrange for you to see College advertisements when you visit certain third party websites. These analytic and advertising services may collect personally identifiable information. You may elect to opt out of the use of non-personally identifiable data by Google Analytics by downloading and installing an add-on to your web browser found at:

To see the full Google Analytics privacy policy you can visit their privacy overview page at:

Changes to this Privacy Policy

Our Privacy Policy may change from time to time. We will post any privacy policy changes on this page. You should check this page from time to time to make sure you are okay with any changes that we make. If we make significant changes to our privacy practices we will provide a more prominent notice of changes to this policy. This privacy policy is effective as of April 11, 2017.