FAQ for Participants

If you are participating in CLAS, please follow the guidance below. Questions? Email [email protected].


Please confirm your time and place. 


  • Submit your poster for printing: The link to submit posters for printing is: Poster Printing.  Posters should be submitted by Friday (April 26) to guarantee on-time delivery.  Note: Posters received after Friday will be printed in the order they are received.  We will do our best to get all the posters done on time.
  • Pick up your poster: You will receive an email when your poster is printed telling you where to pick up your poster (mostly in Lovejoy 404, but some in Diamond).
  • Poster Sessions: We have four different poster sessions:
    • 9:00 to 10:25 a.m.
    • 10:30 to 11:55 a.m.
    • 1:00 to 2:25 p.m.
    • 2:30 to 3:55 p.m.
  • Your poster should be displayed during your entire session. Please mount your poster at the beginning of your session; at the end of your session, be sure to remove your poster.
  • Each session has an “A block and a B block.” “A” block participants will stand by their poster during the first 45-minutes of the session (e.g., 9:00-9:45 for the first poster session); “B” block participants will stand by their poster during the second 45-minutes (e.g., 9:45-10:25).  During your “off” block, you may look at the other posters.
  • Poster number: The poster number tells you which easel/foam core you should use. We will have thumbtacks available.
  • Come early, and be efficient: Poster presenters will need a few minutes to put their posters up.

Oral Presentations

  • Practice your presentation: You have invested a lot of time in your research. Be sure to invest sufficient time in your presentation. Practice is the best way to alleviate nervousness and to enhance quality. Take the time to practice your presentation out loud.
  • Come early, and be efficient: Please come early to your room. Oral presenters will need some time to load any PowerPoints on to the computer; we want to have all the presentations loaded before the session begins. Please bring your slides on an external drive, like a thumb drive. There is not much time between sessions, so we need to be efficient.
  • Keep the slides simple:  This is not the time for elaborate transitions, embedded videos, or other complicated elements. Keep it simple; keep it on PowerPoint. Try it out on a classroom computer ahead of time.
  • Keep to your time: Each presentation has a starting time (and, by extension, an ending time). It is critical that you not speak beyond your allotted time. We have many presentations and many sessions, and we need to ensure that sessions end on time so that the next session can get in.
  • Be courteous: In general, the expectation is that you will stay for your entire session to provide a consistent audience for the full session. In some cases, though, you may need to leave early in order to deliver another presentation. In such a case, you should leave quietly between speakers.
  • Quiet hallways: In the past, we had cases where hallway noise interfered with presentations. When presentations are in session, please keep your conversations quiet and away from doorways.
  • Have a great time: CLAS is a wonderful celebration of the impressive work that you and your peers do. Enjoy the opportunity to witness (and create) visible displays of intelligence.

Design and Presentation Tips