Student Funding

READ THIS FIRST

Take the time to explore this webpage from top to bottom. The information here will help maximize your chances for a successfully funded application. During each funding cycle, the application will only be live for a limited number of days and can be accessed below under “Start Your Funding Application.”

Once you fill out and submit the General Application and the General Application Part II, you will automatically be considered for all funds that DavisConnects directly administers. Presidential Scholars and Bunche Scholars will also need to complete these steps to be considered for their grants.

If qualified, you may also be eligible for funding sources outside of DavisConnects and prompted to answer additional questions to these “Recommended Opportunities.” If you apply to these opportunities, your application will be considered by both the DavisConnects funding committee and the committee within that respective department. You will only be able to fill out these supplemenatry applications by clicking “Finish and Submit” on the General Application Part II, so make sure to plan enough time before the deadline to submit all applications.

Visit the links for these opportunities to check eligibility and prepare your answers in advance:

The following programs will host their own application. Fill out General Application Part I and then continue on to these opportunities if qualified or interested:

For all experiences besides off campus faculty-led courses, you do NOT need to have fully secured an opportunity to apply but the application must be based on one specific, well-researched opportunity. If the committee offers an award based on the merits of the application, you have up to one opportunity to revise and submit for a different experience.

START YOUR FUNDING APPLICATION

Applying for funding through DavisConnects is easy. During each funding cycle, click this link. Then sign in with your Colby username and password in the upper righthand side.

 

KEY DATES AND DEADLINES

The current cycle is for Summer 2022 opportunities.

Application Opens: Mon., Feb. 28 @ 12:00 AM EST
Application Closes: Mon., March 14 @ 11:59 PM EST
Award Notifications: Fri., April 8 by 5:00 PM EST
Post-Acceptance Requirements: Fri., May 20

O’Hanian-Szostak Fellows

Application Closes: Mon., March 28 @ 11:59 PM EST
Award Notifications: Tues., April 5 by 5:00 PM EST

Public Voices Initiative

Application Closes: Fri., April 15 @ 11:59 PM EST
Award Notifications: Sun., May 1 by 5:00 PM EST

MORE INFORMATION

Info Sessions

T,W,TH @ 3:00 PM – 4:00 PM
February: 8, 9, 10, 15, 16, 17
March: 1, 2, 3, 8, 9, 10

colby.zoom.us/j/94428218266

Please register in Handshake first by scrolling down to the “Learn More in Person” section below.

Career Discovery Day

Monday, February 21st 1:00 PM – 2:00 PM
colby.zoom.us/j/2842232682
This will be hosted like a drop in. Join the session to ask funding questions!

Drop In Hours

T,W,TH 12:00 PM – 2:00 PM
February: 15, 16, 17
March: 1, 2, 3, 8, 9, 10

Grossman Hall Atrium. Come by to ask questions or get help with your application. 15 minutes per person.

1:1 Appointments

20 minute appointments can be made in Handshake by scrolling down to the “Learn More in Person” section below.

M, F @ 9:00 AM – 11:00 AM
February: 11, 14, 28
March: 4, 7, 11

W @ 4:00 PM – 5:00 PM
February: 9, 16
March: 2, 9

Quick Questions?

Please review all information in this page first before you visit our Slack channel

HELPFUL INFORMATION

Click on this button to view several key pieces of information about the funding program.

Application Requirements

Click on “Application Components” to prepare your funding application in advance.

Click on Fund Disbursement Requirements to understand what is expecting once an award is offered.

  1. Why is it important for you to have a global experience while at Colby? (200 Word Max).

  2. What are your learning objectives for this course and how will you measure successful outcomes? Please specify the skills and knowledge that you hope to gain. (200 Words Max)

  3. How will this experience enhance your time at Colby both personally and academically? If you feel it is applicable, how will this experience contribute to your professional development or post-graduate plans? (350 Words Max)

  4. If you do not currently receive financial aid, please explain why you are seeking funding for this experience. If you receive financial aid, please feel free to further explain your level of need as funds are limited. (350 Words Max)

Please prepare the following in advance:

  1. Work with DavisConnects advisors to craft and revise your résumé. This is highly suggested before you upload it to your funding application.

  2. Identify and reach out to a Colby staff or faculty member who would be willing to provide a reference. Confirm that they agree to do this and give them a heads up that they will be sent a short survey via email after you enter their information in the funding application.

  3. View this example budget to learn how to document the funding request for a Colby faculty-led course. In short, you will need to put the course fee under section #1 and indicate what expenses this fee does or does not cover. If there are any expenses not included in the course fee, please list them in the appropriate category below #1.

Below are the main components of the General Application. If you wish to also be considered for funding opportunities outside of DavisConnects, please visit the respective links at the top of this page to view fund-specific questions.

Funding applications can be submitted without a secured opportunity, but should be completed with information for one specific opportunity – the one that is most likely to take place. The committee will make a decision based on the initial application. If you are awarded funding, it will be provisional on receipt of a form from the organization confirming the opportunity. If your plans or circumstances change, you may resubmit your application only once by notifying [email protected]

 

  1. If applicable, how will this experience significantly expand your awareness of or engagement with international topics? Please explain if you do not feel as though it is applicable. (150 Words Max)

  2. If applicable, please describe the mission or nature of your supervising organization. (200 Words Max)

  3. If you are seeking funding for a program that involves coursework, please describe the nature of this coursework and if you plan to seek credit transfer. If not applicable, please skip this question. (200 Word Max).

  4. Please outline your role and responsibilities as well as the value or contribution that you will provide. If this is an online or self-guided exam prep or industry certification course, please skip this step. (350 Words Max)

  5. What are your learning objectives and how will you measure successful outcomes? Please specify the skills and knowledge that you hope to gain. (350 Words Max)

  6. How will this experience enhance your time at Colby? If you feel it is applicable, how will this experience contribute to your post-graduate plans? (350 Words Max)

  7. If you do not currently receive financial aid, please explain why you are seeking funding for this experience. If you receive financial aid, please feel free to further explain your level of need as funds are limited. (350 Words Max)

Please prepare the following in advance:

  1. Work with DavisConnects advisors to craft and revise your résumé. This is highly suggested before you upload it to your funding application.

  2. Identify and reach out to a Colby staff or faculty member who would be willing to provide a reference. Confirm that they agree to do this and give them a heads up that they will be sent a short survey via email after you enter their information in the funding application.

  3. View this example budget and attend one of the information sessions on campus to begin calculating all of the costs associated with the experience including travel, meals, housing, etc. A well-thought out and reasonable budget is one of the biggest deciding factors so please follow the guidelines on the worksheet.You may erase the sample expenses and use this to prepare your real budget.

If you are offered an award in the funding portal, you will need to click “Accept” to gain access to the Post-Acceptance Application. All sections applicable to your experience type must be completed by the deadline.

Once these steps are met, DavisConnects staff will notify Student Financial Services (SFS). Your money will be released via direct deposit (if you have it set up with the College) or by paper check (which can be picked up in the SFS office).

If it is a Colby faculty led Jan Plan credit course or a Global Innovation or Global Lab course during the spring or fall semester, your deposit for enrollment will be made automatically by Student Financial Services. Additionally, those students participating in a Colby faculty led course only need to address #9 – #11 below as post-acceptance requirements will be handled by the faculty leader.

1) The post-acceptance application will host a form, similar to the faculty/staff reference form, that the hosting supervisor (for internships only) must complete once you email it to them. This will include the following:

  • Colby Student Name
  • Hosting Institution Name
  • Address of Hosting Institution Work Site
  • Hosting Institution Supervisor Name
  • Hosting Supervisor Phone/Email Address
  • Student Experience/Position
  • Anticipated Dates of Experience
  • Level of Compensation (if any)
  • The experience will be either a) remote or b) include some form of on-site attendance

2) If it is a research position:

Register the experience through the Registrar as an Independent Study (summer research experiences must be registered for the following fall semester). Take a screenshot or save the confirmation email as proof of registration.

3) For an internship, find and secure a faculty sponsor:

  • Your sponsor can be someone who is comfortable evaluating your internship experience, even outside of their discipline area to grant you credit. This decision is at the discretion of the faculty member.
  • Come to an agreement with your sponsor regarding the format and content of your final project if you are pursuing the optional academic credit hour.

4) To register an internship for transcript notation or academic credit:

Fill out the online application form. You can find detailed information on the Internships page by clicking here.

This application requires specifics such as company name, address, site supervisor’s name, and hours to be worked. The minimum number of hours onsite for an internship is 100 hours. Most Jan Plan internships involve 30 hours per week. The application also requires a detailed proposal that should:

  • Specify the anticipated responsibilities or projects.
  • State what you hope to learn.
  • State how the internship relates to your long-term goals, such as exploring a career field.
  • Specify the nature and scope of the final academic product if you are applying for the optional academic credit hour.

5) You will receive a confirmation email if your faculty sponsor and DavisConnects approves your internship.

Your internship will appear as an “090” course on your schedule. If you were approved for academic credit, the one credit will show there. You may register for transcript notation only, which does not require a final project (academic credit requires a final project to be completed). Please note: you MUST complete a daily journal and at least 100 working hours regardless of which option you choose.

Successful completion of internship assignments is a requirement of funding. You may only withdraw (by the due date) if the internship falls through or due to extenuating circumstances. Otherwise, incomplete requirements will lead to a grade of NC on your transcript.

6) All recipients of funding will be required to fill out a Release of Liability form.

This form will be available in the post-acceptance application and can be downloaded here . If you are under 18 years of age, a parent or guardian must also sign.

7) You may need to seek committee approval if traveling to a State Department Level III country and upload approval to the post-acceptance application.

During the pandemic, Colby has adopted a broader range of metrics to assess travel risks, including U.S. State Department advisories, CDC warnings, and advice from colleagues in the host country. Colby continues to disallow travel to countries designated Level 4 by the U.S. State Department if the designation is for reasons other than COVID-19. Countries designated Level 3 for reasons other than COVID-19 may require a petition to the Travel Advisory Committee. All travelers are required to review U.S. State Department travel advisories with their families to safely determine their own comfort level with risks. Visit the U.S. Department of State Travel Advisory page to view the designation of your proposed destination.

8) Provide details including birthdate and dates of travel for us to enroll you in travelers insurance

All funded students traveling to a destination outside of the U.S., except international students returning to their home country, will be automatically enrolled in mandatory, but complimentary comprehensive travel security/medical insurance under the iNext Ultimate Plan. You are welcome to arrange for any additional insurance that you consider adequate to meet any and all needs for payment of medical or other travel-related expenses. iNext insurance is intended to provide medical and travel security coverage for abroad travel but is not a substitute for basic health insurance. Students who are enrolled in the Colby-sponsored student health insurance plan through Cross Insurance are covered within the U.S. and abroad, with the exception of international students; international students do not have coverage in their home country but do have coverage in the U.S. and other nations. See the Cross Insurance webpage for more information at (http://www2.crossagency.com/2021-2022/colby.php).

Please click on the links below for more information about iNext:

iNext Comprehensive Ultimate Group Plan Details

iNext Comprehensive Ultimate Group Plan FAQs

9) Colby staff or faculty reference:

An award determination will be made with or without the required Colby staff or faculty reference. If the award is made in your favor, fund disbursement is conditional on receiving a positive reference before the post-acceptance deadline.

10) Disclosure of Changes:

An acknowledgement that by accepting funding from the College, including any DavisConnects funding, Colby College has relied on the information provided in your application in its decision to award funding and an understanding that the funds granted must be used solely for the purpose outlined in the final submission of your application. You have an obligation to disclose in writing any changes to the application information or outright cancellation of the experience by emailing [email protected] Failure to do so may result in an obligation for you to repay or forfeit the funding, and may constitute misconduct under Colby’s student and academic misconduct procedures.

11) Donor Questionnaire:

An acknowledgement that you are aware that Donor Relations will reach out to you immediately following your experience with a questionnaire to be completed. Your answers will be shared with donors. This is a requirement for those who received funding for their experiences.

Non-compliance could compromise future funding.

Learn More In Person

Meet With Your DavisConnects Advisor

We’re here to help you identify the optimal experience in the areas in which you’re interested. Start by meeting with one of our industry expert advisors.

Attend an Information Session

Learn more about the application process and have a chance to ask questions at various information sessions hosted by Associate Director of Global Experiences Scott Lamer.

Perfect Your Funding Application

Once you’ve drafted your application, meet with Associate Director of Global Experiences Scott Lamer to answer any specific application questions and ensure a strong application.

Important considerations

    • Typical grant awards range on average from $2,000 – $3,000 but depend on level of need and the overall budget proposal.
    • While you may not be funded twice in one academic year, you are highly encouraged to apply each year.
    • While all awards are competitive, many grant and fellowship funds are designated for needs-based students; in some cases, applicants must have a current academic year financial aid application at Colby to be eligible. Students who do not receive financial aid are encouraged to fill out a financial need explanation statement to make the case as to why they are requesting funds.
    • You should not tie your plans to winning these very competitive awards; it’s important for you to make alternative plans in the event you do not qualify or are not selected. Non-refundable deposits for airfare and housing should not be made before award notification unless you are willing to take that loss.
    • Fund awards are not meant to completely reimburse costs but to supplement expenses incurred during the experience (lodging, travel, meals, etc.). No part of the award serves as compensation for the experience even if you will be prevented from accepting paid work necessary for your livelihood. A case for lost wages may be made in the proposed budget and funding committees may consider this on a compelling case-by-case basis.
    • You do not need to have secured a position to apply for funds, but you will be required to provide proof from the organization before funds are released. You should complete your application based on a specific opportunity that is most likely to take place.
    • If you are offered an award but your plans change, you will be eligible (and are required) to update and resubmit your application one time by emailing [email protected] The funding committee reserves the right to change the award amount previously offered.
    • Donor Relations will reach out to all grant recipients immediately following the experience with a questionnaire to be completed. Answers will be shared with donors. This is a requirement for those who received funding for their experiences.
    • If you are granted funding from another source at Colby, you are required to notify the Associate Director of Global Experiences at DavisConnects. Each funding committee reserves the right to adjust awards for students who receive funding from other sources.
    • Applicants must be current Colby students and not on an involuntary leave of absence during the term in which the award will be used. Rare exceptions will be made on a case-by-case basis if the leave is voluntary and temporary.
    • Many funds are not to be used to pay for tuition or fees from third party programs or courses offered by other college and universities. Funding committees will consider programs on a case-by-case basis. It is preferred that awards reimburse costs for registered internships, research positions, or Jan Plan courses led by Colby faculty.
    • Funds granted must be used solely for the purpose outlined in the final application submission. Students have an obligation to disclose in writing any changes to the application information or outright cancellation of the experience by emailing [email protected] Failure to do so may result in an obligation to repay or forfeit the funding, and may constitute misconduct under Colby’s student and academic misconduct procedures.
    • During the pandemic, Colby has adopted a broader range of metrics to assess travel risks, including U.S. State Department advisories, CDC warnings, and advice from colleagues in the host country. Colby continues to disallow travel to countries designated Level 4 by the U.S. State Department if the designation is for reasons other than COVID-19. Countries designated Level 3 for reasons other than COVID-19 may require a petition to the Travel Advisory Committee. All travelers are required to review U.S. State Department travel advisories with their families to safely determine their own comfort level with risks. Visit the U.S. Department of State Travel Advisory page to view the designation of your proposed destination.

Funding Sources

Davis Grants and Fellowships offer need-based awards to ensure universal access to international experiences.

Endowed funds are created by generous alumni, friends, and supporters of Colby to ensure exceptional student experiences exist in perpetuity.