QUESTIONS TO REVIEW BEFORE TRAVELING ABROAD FOR STUDY OR RESEARCH
Is the Country safe for travel?
U.S. Department of State:
Center for Disease Control:
What is the general business climate like?
- Type of Economy
- Taxation policies
- Corrupt Practices
- Do you have a formal agreement?
- How are funds to be handled?
- Is foreign investment approval required or obtained?
- What other foreign entities are involved?
- Have references of affiliates been checked?
- Is this a grant-sponsored program?
- What are the immigration requirements?
- What are the tax laws to be followed for each participant?
- Are there any reporting requirements to city, state/province, federal?
BANKING AND FINANCE
- Is there a need to establish a local bank account?
- What currency will be used?
- How will things be paid for?
- Will you be bringing USD into the country? More than $10,000?
- Are there any U.S. Government restrictions on activity in this country?
- Are there any U.S. Economic Sanctions for payments to this country?
- Has faculty project been reviewed by Provost’s Office / Finance Administration / Grants Office?
HOUSING AND SPACE
- Will housing be provided by Colby?
- Will other space be needed?
- Will property insurance be needed?
- Is building use compatible with local zoning or other restrictions?
RISK AND SAFETY
- Are there any unusual risks associated with the program or project?
- If students are involved, are they registered for location?
- Does the location have an emergency plan?
- Has the creation of data bases or the transmission of data been declared to the local data protection authorities in the countries where the project will be conducted?
- Is there a license to use software outside the U.S.?
- Does the local site have contingency plans or a backup plan to protect against data loss or data corruption?
- Are there specific equipment or software needs?
- If there software jointly used and, if yes, who is the licensee?
INTERNATIONAL TRAVEL INSURANCE
If traveling on official Colby business, there are many services available to you worldwide.
Please visit the Colby International Travel Web Page or contact:
Will Saxe, Director of Risk Management
Export Controls and Trade Sanctions
The U.S. government has the authority to limit access to, or dissemination of, certain types of information produced through academic research by classifying it or controlling it for export. If the government classifies a project or controls it for export, Colby must comply with restrictions governing the way that the information produced is handled—including any export licensing requirements that may apply before sending the information, or technology resulting from it, out of the country.
In some cases, foreign nationals may also be barred from participating in such projects and/or receiving the information produced, even if it does not leave U.S. territory. Fundamental research—basic and applied research in science and engineering, the results of which are published and shared broadly within the scientific community—generally is not subject to export controls and trade sanctions. Proprietary research and industrial development are more likely to be.
If you are engaging in a research project, it is important not to accept terms in an agreement that restrict publication of the data or who can work on the project, as this invalidates the fundamental research exemption from export controls regulations.
Projects that involve engagement with sanctioned countries or entities also may be subject to restrictions. If you are planning to engage with these countries in any way, including travel to, activities in, or activities involving nationals of those countries, contact the Chair of the Colby Institutional Review Board (IRB).
Exporting material goods abroad is always subject to export controls, but not all items will require a license to export.
Is your project subject to federal Export Control regulations?
- Will your project involve international travel for yourself or project participants?
- Will your project be conducted abroad?
- Will your project involve international shipment or hand-carrying of any physcial items, such as equipment or software (including any Colby-issued laptop PCs, cell phones, and/or other mobile data devices)?
- Whether the activity will be based in the US or abroad, will your project involve involve foreign nationals (i.e. anyone who is not a U.S. citizen, a permanent resident, or a protected individual such as a refugee)?
- Will your project involve bringing foreign nationals to the United States?
- Does your project involve funding from the U.S. Department of Defense or from other agencies/sources for defense-related, military-related, or intelligence-related purposes?
- Does your project involve restrictions, such as publication restrictions or participation restrictions?
- Does your project involve funding from a company or from a foreign source?
- Does your project involve the use of proprietary information?
If the answer to any of these questions is YES, then your project might be subject to federal Export Control regulations. Please contact the Chair of the Colby Institutional Review Board (IRB) if you are planning a project.