Reserve Materials for Students

Reserves are books or equipment that are held behind the library desk and loaned for short periods of time. This lets many students in one course use parts of a book or video.

To get a reserve item, look it up in our catalog and ask for it by call number at the library desk. You can take it from the library, but must return it on time. Students will be fined for any reserve items that are not returned on time and are responsible for any damage to reserved items while checked out. 

Books Whether owned by the library or professors, these are reserved for use by your class. Read the material, copy out notes, or scan chapters if necessary.
DVDs and VHS 4-hour loan. You can view VHS on equipment at any library.
Calculators 4-hour loan of scientific calculators, at Miller and Olin.
Folders Some professors share answer keys or past tests in folders, and may add more material as the semester progresses.
Headphones 4-hour loan, at any library.
Keys Some science faculty leave their lab keys on reserve at Olin library. Provide your course number (e.g. BI 2XX) and photo ID, which will be checked against the current student list for the course.
Laptops 24-hour loan in Miller Library, 4-hour loan in Bixler or Olin. Be sure to save to a flash drive or cloud storage, as all materials you save locally will be wiped. See our Loaner Laptop Policy.
Laptop chargers 4-hour loan, at any library. A limited supply of laptop chargers are available for Mac and PC.



Services for Faculty: Course Reserves

You can place personal or library copies of books and DVDs required for your courses on reserve at any library, using the attached reserve materials form.

Reserve books should be submitted at least two weeks prior to the beginning of classes, and will be processed in the order received, typically in 3-5 business days.

To order additional copies of books for reserve, request them with your course number and a note to “rush for reserve.” It may take six to eight weeks for delivery. The library will not order textbooks or course packs, or place interlibrary loan materials in reserve.

All physical and electronic reserves are subject to the US Copyright Act of 1976, and we cannot accept taped AV materials without proof of permission. See our copyright guide for more.

After finals, reserve lists are deactivated and materials are returned to the shelves or their owner. The library is not responsible for damage, theft, or wear on personal copies.

Please note that the reserve system is a shortened loan period; it is not a booking or scheduling system. If you need to borrow a video for a class session, please check it out in advance.

Contact the library coordinator with questions or concerns.

Library Coordinator
Bixler Art & Music Library Robin Duperry
Miller Library April Paul
Olin Science Library Robin Duperry (interim)



E-Reserves: Electronic Resources

Electronic articles can be uploaded or linked to within Moodle as “e-reserves,” within the limits of fair use established in the US Copyright Act of 1976. Contact Mark Wardecker in Academic ITS for assistance.



Services for Faculty: Research Assistant Cards

Research Assistant Cards allow student research assistants to borrow materials on behalf of faculty members. Students should not use their own Colby ID to borrow items for faculty:

  • Apply at the circulation desk at any Colby library; both faculty and student signatures are required.
  • Students must present this card along with their Colby ID when borrowing books for faculty.
  • Student assistants should contact Gabe Stowe before using interlibrary loan to reserve books for faculty use.

Students can request books for faculty using MaineCat and NExpress, with the faculty members’ last name and number on their Research Assistant card (SAA##). Our automated system means that books must be borrowed on the same research card that they are reserved on.

The blue research assistant cards expire on the last day of classes in May, or August 15 for summer assistants. The faculty member is ultimately responsible for all materials signed out under this card.