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The Recruitment and Hiring Process

To start the recruitment and hiring process, hiring managers must contact Human Resources.

Preparation

Hiring managers will collaborate with our HR Business Partners when a hiring need arises prior to the recruitment process. This will include discussing the current job requirements and description or drafting a new position (see the Job Description template example below if required). Please contact the team at, [email protected], once received a member of the team will schedule a strategy meeting with the hiring team to discuss the details of the upcoming position.

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Jessica Wilbur

Senior Human Resources Business Partner

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How HR Supports Recruitment

The recruitment & hiring team is available to provide support with candidate profile review, screening support, candidate communications. Hiring managers must keep Human Resources informed at each step of the search.

Hiring managers should also keep in mind that the best hiring methods include developing a strong pool of diverse candidates from all groups in our pipeline. A diverse and inclusive workforce can drive the College’s future success—allowing Colby to reflect changing demographics, engage diverse student groups on campus, facilitate our global reach, and meet lofty goals through the synthesis of varied talents/abilities and ideas. To this end, hiring managers are encouraged to utilize the Diversity, Inclusion, and Equity Resources page and our Supervisor Tips, also found in the Recruitment Resources page.

Identifying and Selection

Please use the links on the Recruitment & Hiring page for additional tips and information.

Making the Offer

Prior to extending offers to candidates, hiring managers are required to complete the hiring justification, also found on the Recruitment Resources page. Once received the HR Business Partners or Recruitment & Hiring team will contact the hiring manager to confirm employment terms, wages, and approval to proceed. The hiring manager must consult with the department head, vice president/dean, and Human Resources to ensure that the appropriate procedures have been followed.

Only the president, the provost and dean of faculty, the vice president for administration and CFO, and the VP/Chief Human Resources Officer are authorized to approve employment offers on behalf of the College.

After the offer of employment is accepted by the candidate, the hiring manager will:

  • Notify Human Resources to stop all advertising of the newly filled position
  • Notify the candidates about the outcome of the search

All offers are contingent upon successful clearing the background screening. For additional questions please contact Human Resources at, [email protected].

Onboarding

Welcoming a new hire to our campus community is an exciting time, and we want to ensure everyone has a great experience. To provide consistent and comprehensive introductions to our community, their position, benefits, and campus offerings, we host a New Hire Orientation on the 2nd and 4th Monday of each month. We encourage hiring managers to align new hire start dates with these orientation sessions. For additional questions about our new hire orientation program and dates please contact Human Resources at, [email protected].

Referenced Recruitment Resources: