Student Housing Information

Administrative Employment: Colby students may apply for administrative summer jobs by following the instructions HERE. Once hired by a department, and having completed all paperwork with Human Resources, students will then be contacted by the Office of the Residential Experience and will have the application made available to them.

Student Research Assistantships: Colby students may apply for summer research assistantships (SRAs) by following the instructions HERE. Once you have been hired by a department, and have completed your paperwork with Human Resources you will be contacted about applying for on-campus housing.

Local Summer Internships: Students participating in local summer internships must receive approval for credit or transcript notation from DavisConnects in order to apply for housing.

Students may only live on campus as long as they are employed and are permitted to move in no sooner than 24 hours before their employment begins, with the earliest date being May 27. Students must move out no later than 24 hours after their employment ends or by August 3 at 12 pm, whichever comes first.

All students are responsible for supplying the Office of the Residential Experience with accurate arrival/departure dates in their housing application, based on the employment dates provided by the hiring manager. If the dates provided are not in alignment with the specified summer employment dates, your employer must seek approval from Colby Human Resources or the Office of the Provost. Only special circumstances will be approved. Should these dates change at any time, we require written notice of the change by email.

Students will be charged for housing at the rate listed above for each day they spend on campus. Official dates of employment, as well as our recorded dates for key arrival/departure (including key pick-up and return), will be used to verify the dates provided by the student for an accurate assessment of housing fees.

Students will be expected to pick up their keys from a designated location on the day of their scheduled arrival. Keys must be returned to the Office of the Residential Experience no later than 5 pm on the day of scheduled departure. Failure to do so may result in our inability to accurately assess your housing, and the assessment of any late fees, and/or lock change fees. Students will be charged a lock change fee of $150for each assigned key that is not returned by 5 pm on the date of scheduled departure.

Housing fees are typically deducted from the student’s biweekly paycheck. In the event that fees are not removed from the student’s paycheck, it is the student’s responsibility to notify payroll of the error. Any outstanding fees at the end of the summer will be posted to the student’s Colby account.

Some campus employers cover the cost of housing for their summer workers. Please communicate with your employer before the summer housing session begins to determine if your housing is covered. If the College’s payroll office is not made aware that housing is covered by an employer, the housing fees will be deducted from a student’s biweekly paycheck. If this occurs, the employer must send an email to Special Programs and the Payroll office about the issue.

Students are eligible for housing only in the following circumstances:

In order to live on campus during the summer, you must be in the paid employment of a Colby department: hired through Human Resources administrative summer employment system as a summer research assistant or administrative employee. If you have accepted a local internship and require campus housing, you must apply and receive approval for credit or transcript notation through the career center. You cannot apply for housing or live on campus without a job, research position, or approved internship.

Once hired/approved, students must fill out the necessary employment and summer housing paperwork which you will receive via email in your hire confirmation message. For summer interns who have been approved for credit or transcript notation through the career center: work with your career center advisor to submit an application for general summer employment. Following this application, you will receive the housing request form in your email. Housing paperwork is due for all students by the deadline posted here. Late applicants will not receive summer housing. Incomplete housing applications are not processed until missing information is provided.

No, students without college employment or an approved internship are not eligible for housing

See Question 1 for more details.

The summer housing application is provided by email after you have been formally hired/approved

See Question 1 for more details.

No. In fact, students are only allowed to stay on campus as long as they are employed

Students may only live on campus as long as they are employed and are permitted to move in no sooner than the scheduled move-in day or 24 hours before their job starts. Students are able to remain on campus no later than 24 hours after their job ends or the scheduled move-out date, whichever comes first.

No. In fact, students are only allowed to stay on campus as long as they are employed

Students may only live on campus as long as they are employed and are permitted to move in no sooner than the scheduled move-in day or 24 hours before their job starts. Students are able to remain on campus no later than 24 hours after their job ends or the scheduled move-out date, whichever comes first.

No. Because space is limited, housing is available only to those working on campus.

Exceptions are made only for students who acquire an internship for credit or for transcript notation through DavisConnects.

Students may only live on campus as long as they are employed and working.

Students are permitted to move in no sooner than 24 hours before their job starts or the scheduled move-in day and should remain on campus no later than 24 hours after their job ends or the scheduled move-out date, whichever comes first. If you are leaving campus after your last final and are starting work on the first day of summer employment, you should not make plans to return until noon on the scheduled move-in day. Some rooms may not be ready until late that evening, but we will make every effort to get all rooms ready by 5 p.m. Please plan accordingly as rooms will not be available any sooner than the listed dates.

Unfortunately, due to the significant efforts needed to prepare campus for the fall semester, and the sizable amount of time between the end of summer employment (August 2) and the the fall semester move-in date (September 2), students will be unable to remain on campus during this interim time. Students are expected to plan accordingly.

Unfortunately, no. You will need to make arrangements to store your belongings elsewhere until your approved move-in date.

Some students are surprised at the low-tolerance level for misbehavior in the summer. Generally speaking, one offense is enough to lose your housing privileges and sometimes your job. Because you are here to work, the standards of behavior are much higher. Problems are very rare, though, as the vast majority of people (like during the academic year) don’t get into any trouble. It’s also important to understand that what you do in the summer can also affect your standing here during the school year.

The updated fee for summer housing can be found here. 

The fee is automatically deducted from the student’s biweekly paycheck and includes three daily meal swipes in the dining hall when open.

Housing will be granted in the following order of priority:

• 1st All rising sophomores, juniors, and seniors who have been hired as summer research assistants (SRAs)
• 2nd All rising sophomores, juniors, and seniors who have been hired in administrative positions
• 3rd All rising sophomores, juniors, and seniors who have an approved internship through the career center
• 4th Any recent graduates who have been hired through one of the summer employment systems or who have a credited local internship

Housing requests and placements are not assessed using any order of operations

Every year we do our very best to accommodate all reasonable housing requests. However, we ask for your patience and understanding as space is limited and we need to be able to house every student who has been promised a bed. All decisions regarding housing placement are made at the discretion of Special Programs. Housing assignments may be reevaluated or altered at any time, for any reason.

You are welcome to cook your own meals, but we are not able to alter the weekly fee

Because the weekly charge covers only a portion of the actual cost to the College, there is no option to pay for the room only. Room and board fees are subsidized using revenues generated by summer programs.

Yes, you can purchase meals at the door.

The student rate is $8 for breakfast, $10 for lunch, and $12 for dinner.

Students may only live on campus as long as they are employed and working.

Students are permitted to move in no sooner than 48 hours before their job starts or the scheduled move-in day and should remain on campus no later than 48 hours after their job ends or the scheduled move-out date, whichever comes first. If you are leaving campus after your last final and are starting work on the first day of summer employment, you should not make plans to return until noon on the scheduled move-in day. Some rooms may not be ready until late that evening, but we will make every effort to get all rooms ready by 5 p.m. Please plan accordingly as rooms will not be available any sooner than the listed dates.

If you have received permission from the Office of Campus Life to remain on campus post-board through senior week, it is possible that you will be asked to move into your summer room early. Students will be notified if their room becomes available and will be expected to move within eight hours to ensure all rooms are available for cleaning before the scheduled move-in day.

Only students who receive pre-board permission from the Office of Campus Life will be able to remain on campus between the end of summer housing and the fall semester. All other students will be required to move out of their summer rooms by 5 p.m. on the scheduled move-out date posted HERE. Students staying without permission will be fined.

All pre-board (after summer housing ends) and post-board (senior week) housing requests are approved by the Department Of Campus Life. Please contact their office for details.

For most of the summer, the meal plan looks much like it does during the academic year.

Student workers who are living on campus will be allowed 3 daily meal swipes whenever the dining hall is open. Weekly dining hall schedules will be posted at the entrance to the dining hall and will also be communicated via Colby Now. Please check the schedules often, as they do change periodically throughout the summer. For the majority of the summer, 19 or more meals per week will be offered in Dana. During the early and late parts of the summer however, the dining hall may offer a more limited number of meals.

Between Commencement and June 14th, a modified meal plan will be available. Typically, a continental style breakfasts Monday-Friday along with a modest lunch & dinner. On weekends, brunch and dinner will typically be available. Regular dining service ends after Dinner on Friday, August 9th. Limited meals will be available after this time.

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No. We cannot house students in their fall rooms because every room on campus will be in use sometime during the summer.

Summer housing accommodations are granted to students with academic year housing accommodations. If you do not have housing accommodations for the academic year but believe you would qualify for said accommodations, please reach out to the office of accessibility services.

No. During the summer, Facilities does not offer this service.

All the furniture in your room must remain there for the entire summer. Do not store it in the hallway or in a lounge. Severe fines may be levied against those who violate this rule, and you may be evicted from your room.

The student post office will be closed during the summer. All student mail will be made available in the bookstore mailroom.

No. You will need to make arrangements to store your belongings in a trunk room until you return. Again, special color-coded trunk room tags will be issued by Campus Life to allow you to store items not normally allowed in trunk rooms.

The summer housing application is provided by email after you have been formally hired/approved. If you are abroad and have trouble with internet access, please contact Special Programs.

About 240 students lived on campus for at least a portion of last summer.

We hope to have summer housing assignments completed by May 30. An email notification will be sent that day along with a secure website link where you can view your housing.

Your room keys will be issued by the Special Programs office. Campus Life and Special Programs each maintain their own set of keys. You will need to drop off your school year key at Campus Life and pick up your summer key from Special Programs. Similarly, at the end of the summer, please drop off your summer key at the Special Programs office or at the Special Programs drop box located in cotter union. You will be informed about the procedures to get your fall room key from Campus Life.

There are a few jobs on campus that include room and board as part of compensation. Those jobs include some grant-funded research positions, tour guides, and Special Programs employees. For more information, please contact the Human Resources office.

Except for the student residence halls, all other residence halls are off-limits unless entry is required as part of your normal work duties or you have been granted specific permission from the Special Programs office.

If you discover any maintenance problems in your room or common areas, please notify Facilities immediately. Because of humidity in the summer, we have had occasional issues with mold, especially in basement-level rooms. Please keep an eye out for it and contact Facilities right away if you suspect it.

Contact the Special Programs office at 207-859-4736.

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