Hotels
Direct Travel Hotel Reservations
When booking hotels via Direct Travel, hotel reservations are NOT pre-paid. Booking a hotel through DirectTravel via email, telephone or Concur using “Colby’s Financial Services Ghost Purchasing Card” for payment, only holds the room reservation.
Please note that Colby does have direct bill accounts with Lockwood and Hampton Inn. It will be necessary to provide the business purpose and appropriate Workday cost center, gift, grant, project, etc.
For all other hotels, if the traveler will not have a Colby PCard to present upon check-in, arrangement for pre-payment may be made by contacting the hotel directly after receiving the reservation confirmation. A third-party credit card authorization form may be required; however, the full 16-digit card number should not be written on the form. You may fill out the form and include the last 4 digits of the card number and call the hotel to provide the remaining card information.
PCard information should never be sent over unsecure email or fax. To send information using Colby’s secure file transfer service, please use LiquidFiles.
Please note: The traveler will still need to present a card in their name at check-in for incidentals.
Non-refundable hotel bookings are not recommended.
Airbnb, VRBO, Homeaway Bookings
It is preferred that the Colby PCard not be used to purchase accommodations with Airbnb and similar services such as VRBO or Homeaway. However, travelers may personally pay for these reservations and be reimbursed by Colby.
As you may know, hotels and other commercial properties carry insurance that covers their guests in case of injury or property loss. The type of properties offered via Airbnb and similar services vary widely in the type of coverage available for guests (if they offer any at all). Because of this, we do not recommend their use for Colby business.
We do understand, however, that this option might best suit your needs or the experience you want to have when you travel. There may be occasions where choosing Airbnb might be a less expensive option, or perhaps there are limited accommodations in the area. In those cases, you may pay for these accommodations and submit the cost via an expense report through Workday for reimbursement. Again, if you choose to utilize these services, you are accepting personal responsibility for any incidents that may occur during your stay. The college is also not responsible for any fees associated with cancellation.
Questions? Please contact [email protected].
Colby’s staff/faculty can receive an individual travel rate of 15% off Lockwood Hotel’s best available rate, so rates will fluctuate by reservation dates. It’s available to employees and guests of staff/faculty traveling for Colby related business purposes. Relatives and students will need to book without using the discount.
For the booking page link, please contact [email protected]. The page shows the rates on any given evening that Lockwood Hotel is open and the available rooms.
All reservations require a credit card guarantee due at time of booking.
Please be advised that the Colby Procurement Card should only be used for Colby business-related expenditures. If the lodging is for leisure or personal use, then a personal credit card will be required at the time of booking.
If you are reserving a room for a Colby business-related stay and would prefer to have the expense directly billed to Colby, please call Lockwood Hotel 207-660-0120 to reserve. It will be necessary to provide the appropriate Workday cost center, gift, grant, project, etc. to have the expense subsequently verified in Workday.
Cancellation Policy:
Reservations must be cancelled 24 hours prior to arrival to avoid a penalty of one-night room and tax. All reservations require a valid credit card at the time of booking. This will not be charged until 24 hours prior to arrival.
For more information about Lockwood Hotel, please visit:
https://www.lockwood-hotel.com/
The Best Western Plus Waterville, Exit 130 off the Maine Interstate I-95, 375 Main Street, Waterville.
Contact Information:
Telephone: 207-873-0111 or 1-800-785-0111
Fax: 207-872-2310
Website: Best Western Plus
Information needed when booking travel:
Business purpose of travel: Description of the business purpose (i.e.: conference, candidate for “position,” guest lecturer, etc.)
Account number: the new Workday driving worktags (i.e.: cost center “CC1XXXX”; Gift; Grant; Project; or Activity) as many as needed to properly assign the travel in Workday
Questions about this, please contact your budget manager for the appropriate accounting information, or contact Purchasing at x4125 or [email protected].
Amenities
- Newly Renovated 2011
- Complimentary full hot “American” Breakfast
- O’Brien’s Irsh Restaurant & Pub
- Free High Speed Fiber Optic Wireless Internet
- Satellite TV featuring HD channels
- Indoor Pool – Sauna – Hot Tub
- Health & Fitness Center
- On-Site Laundry Facilities
- Coffee Maker-Hairdryer- Iron & Ironing Board
- Wheelchair Accessible Rooms
- Pet Friendly
Business Services
- (6) Meeting room, including O’Brien’s Event Center
- Onsite Full Service Catering
- Audio Visual Equipment Available to rent
- Business Center featuring, copying, printing and facsimile services
Personal Services
- Dry Cleaning Pickup/Laundry
- Safety Deposit Box Available
Location and Directions
The Hampton Inn, Exit 127 off of Maine Interstate I-95, 425 Kennedy Memorial Drive, Waterville.
Contact Information:
Telephone: 207-873-0400
Fax: 207-873-5486
Website: Hampton Inn
Email: [email protected]
Information needed when booking travel:
Business purpose of travel: Description of the business purpose (i.e.: conference, candidate for “position,” guest lecturer, etc.)
Account number: the new Workday driving worktags (i.e.: cost center “CC1XXXX”; Gift; Grant; Project; or Activity) as many as needed to properly assign the travel in Workday
Questions about this, please contact your budget manager for the appropriate accounting information, or contact Purchasing at x4125 or [email protected].
Amenities
- Newly Renovated in 2017
- 100% Satisfaction Guarantee
- Deluxe Continental Breakfast
- Breakfast on the Run – to go breakfast snack
- 81 Spacious guest rooms including one and two room suites
- Free cable television with premium movie channel
- Indoor, heated swimming pool and exercise facility
- Hair dryers, coffee makers and irons with boards in every guest room
- On-site guest laundry facility
- 24 hour complimentary coffee, tea and hot chocolate
- Free local telephone calls/USA today
- Free high speed internet, voice mail and data ports in every room
- Microwaves and refrigerators in most rooms
Directions and Location
Fireside Inn and Suites – Waterville, Exit 127 off of Maine Interstate I-95, 356 Main Street, Waterville.
Contact Information
Telephone: 207-873-3335
Email: [email protected]
Website: Fireside Inn and Suites
To make a reservation call: 1-877-934-7374
Information needed when booking travel:
Business purpose of travel: Description of the business purpose (i.e.: conference, candidate for “position,” guest lecturer, etc.)
Account number: the new Workday driving worktags (i.e.: cost center “CC1XXXX”; Gift; Grant; Project; or Activity) as many as needed to properly assign the travel in Workday
Questions about this, please contact your budget manager for the appropriate accounting information, or contact Purchasing at x4125 or [email protected].
General Information
- Number of Rooms: 86
- Number of Floors: 2
- Meeting Space: Accommodates up to 200
- Credit Cards: Amoco Multi, Amoco Torch, American Express, Master Card, Carte Blanche, Diners Club, Discover Card, Visa
- Currency: United States Dollars
- Cancellation Policy: Cancellation policies vary from hotel to hotel. Most current and accurate cancellation policies will appear on your confirmed reservation notification.
- Guarantee: You must use a credit card to book on-line.
- Check In: 3:00 p.m. Check Out: 11:00 Noon
- Time Zone: Eastern Standard Time
- Airports: Waterville Airport 6 miles, Bangor International Airport 52 miles, Portland Jetport 74 miles
- Pet Policy: Allowed with fee.
Amenities
- Complimentary continental breakfast
- Automated Voice-Mail & Wake-Up Calls for all rooms
- An in-house Fitness room with free weights, Elliptical Trainer, Bike and Treadmill
- A coin operated washer & dryer
- Governor’s Restaurant
- Meeting and banquet facilities
- Catering staff
- Maine’s Largest year round outdoor hot tub
- Computer in lobby
- Fax services available
- Safe deposit box
- Alarm system
- Children 17 and under stay free in parents room
- Baby-sitting can be arranged
- Front desk open 24 hours
- Ice machines
- Free health club for guests next door
- Valet service on weekdays
- Vending machines
- Free parking
- RV and truck parking
- Cold weather hook-ups
Guest Rooms
- Remote-controlled 55 channel cable television
- Video cassette players and video rental
- Electronic locks
- Coffee maker
- Alarm clock with radio
- Extra pillows on every bed
- Iron and ironing board
- Nightlight
- Data ports in all rooms
- High-speed wireless internet access
- Microwaves available at additional charge
- Refrigerators available at additional charge
- Crib and rollaway beds available
- Non-smoking rooms available
- King-plus rooms available
Telephone: 207-480-2050
Location: 377 Western Avenue, Augusta, Maine, 04330
For Colby personnel to book online, please use this link with Corporate Code 0560008236: Colby Link for Homewood Suites
Individual reservations may also be confirmed and/or reserved by calling the reservations department at 207-480-2050. It will be necessary for each individual to identify themselves as an employee of Colby College in order to obtain the Colby’s preferred corporate rate.
Each individual will be responsible for their room, tax and incidental charges. Payment will be accepted in the form of a major credit card.
A credit card authorization form is required for any reservation charged to a credit card, other than that belonging to the guest. Please request a credit card authorization form from the Hotel, if one is needed.
GUESTROOM CANCELLATIONS
Failure to cancel a guaranteed reservation 72 hours prior to arrival will result in a charge of one night’s room and tax, which will be applied to the credit card used to guarantee that reservation. If a deposit had been collected for the reservation in question, such deposit will be non-refundable, if not cancelled by 72 hours prior to arrival.
Amenities:
- Free hot breakfast
- Free parking
- Pet-friendly rooms
- Free WiFi
- Non-smoking rooms
- Digital Key
- In-Room Kitchen
- Indoor pool
- Fitness center
- Business center
- Meeting rooms