Registrar's Office


Registrar’s Office

Welcome! We provide services to faculty, students, staff, and alumni related to the curriculum, enrollment, classroom and final exam scheduling, academic requirements and records, the catalogue, grading, transcripts, certifications, diplomas, and more. Please feel free to contact us by email, telephone, or in person.



Fall grades are entered via the “Grade Entry” option of My Courses on myColby Academics. They are due by Friday, January 2nd and are visible to students who have completed all course evaluations on January 3rd (to others on January 17th).

Instructors, please note that an “Incomplete” can be entered, if necessary, from either the “Roster” or “Grade Entry” views in “My Courses”. Work for Incompletes is due by January 15th (unless an earlier date is specified) and grades are due by January 22nd. As it says in the Faculty Handbook, an Incomplete “is not appropriate unless the student has made prior arrangements with the instructor.”


“Final Exam Schedule (Detailed)” displays all courses with exams and room assignments.


Spring Course Selection is closed while we prune over-enrolled courses and balance sections. Students will not be able to view their Spring Schedules until Add-Drop (Spring) opens in mid- to late December.

JAN PLAN ADDS through January 7; DROPS through January 9

Jan Plan Schedules can be viewed and Add-Drop is open as of 11/7/14.

As always, students should check the course “Rules” before attempting changes since many courses require instructor authorization to add or re-add. The rules also contain the email addresses of many of the instructors who aren’t in the campus directory. When in doubt, contact the department chair or program director. Please note the “Open Seats” check-box for displaying only courses with Reg < Max (but authorization may still be required.)

First-years are required to complete a Jan Plan this year; Independent Study and Internship applications were due October 24th.

For “uppers”, Internships must be approved by January 5th, and Independent Study/Honors applications must be approved by January 7th.

To be eligible to participate in intercollegiate athletics, campus organizations, or other co-curricular campus events, you must be enrolled in a Jan Plan course, independent study, or internship.

Students planning to be on campus during January should be registered for an approved activity (course, independent study, or local internship), else risk the inconvenience of not having access to residence halls or dining services until registered.

Any student who is having difficulty obtaining an authorization or signature, or who realizes they have missed a deadline, should contact the Registrar’s Office ( without delay. See Critical Dates 2014-15 for a more complete list of deadlines.

Current Students:

Please use the Student Portal (myColby Academic) to view your Academic Records, to use Add-Drop or Course Selection (when available), to view and request changes to your Biographical Information, to search the Curriculum, to apply for an Independent Study/Honors Project/Internship, to set Parent Permissions, etc.


Please use the Faculty Portal (myColby Academics) to view your Advisees, Course Rosters, and Course Evaluations; to Clear an advisee to Select courses; to enter Grades (via My Courses); to issue Course Authorizations; to approve an Independent Study, Honors Project, Internship, or Off-Campus Study application, etc.