Registrar's Office

 

Welcome! We provide services related to the curriculum, course enrollment, classroom and final exam scheduling, academic requirements and records, the catalogue, grading, transcripts, certifications, diplomas, and more. Please feel free to contact us by email or telephone, or drop by Eustis 201.

REGISTRAR’S NEWS AND ANNOUNCEMENTS

Dates and Deadlines (as of April 22)

March 27 Initial Major Declarations opened for Class of 2020
April 22 Fall Course Selection Closed (details below)
April 27 Colby Liberal Arts Symposium (Thursday classes move to Friday; Friday classes cancelled)
May 5 Last day of classes
Last day to:
– Reduce credit in a variable-credit course (See Forms for Students)
– Withdraw from a course (Class of 2020 only; see Forms for Students)

Any student who is having difficulty obtaining an authorization or signature, or who realizes they have missed a deadline, should contact the Registrar’s Office (registrar@colby.edu) without delay. See Critical Dates for a more complete list of deadlines.

Fall Course Selection Closed (April 22)

  • Course selection for Fall is closed while upper-level, over-enrolled courses are pruned and sections are balanced.
  • Students and advisors will not be able to view Fall schedules during pruning and balancing.
  • Students who have holds (details in “Registration Status” page) can contact Katie.Sawyer@colby.edu about Wellness, and Student Financial Services about financial holds.
  • Students who have been cleared but did not select courses should email their course preferences to registrar@colby.edu, but will have lower priority, especially in over-enrolled (Reg > Max) and 100-level courses.
  • When the system reopens for Add-Drop in late May or early June, upper-level courses will be confirmed, although some section assignments may need to be adjusted later.
  • Most 100-level courses will not be confirmed until August, after incoming first-year students have made their selections. Lower-level language courses may not be confirmed until September, after first-years have taken language placement exams.

Summer Courses

  • Must be pre-approved using the “Transfer of Credit” application form found on Forms for Students
  • Summer internships: see Getting Credit for Your Internship for information about getting credit, i.e., a transcript notation and, optionally, one credit hour.

Current Students:

Use the Student portal (myColby Academic) to view your Academic Records, to use Add-Drop or Course Selection (when available), to view and request changes to your Biographical Information, to search the Curriculum, to apply for an Independent Study, Honors Project, or Internship, to set Parent Permissions, etc.

Faculty:

Use the Faculty portal (myColby Academics) to view your Advisees, Course Rosters, and Course Evaluations; to Clear an advisee to Select courses; to enter Grades (via My Courses); to issue Course Authorizations; to approve an Independent Study, Honors Project, Internship, or Off-Campus Study application, etc.

Department Chairs, Program Directors, Academic Assistants:

Please see the Dept Chairs portal (myColby Academics) for many administrative resources.