Payroll

Direct Deposit

The college has adopted direct deposit as its standard method of paying wages.  Payments are deposited on the Thursday following the end of the pay period.  Direct deposit is secure and convenient.  You will need to know the routing/ABA numbers, account number, and type of account (savings or checking) of your financial institution before submitting your request in Workday. If you had direct deposit last year, we will assume that you wish to continue and will be using the same bank as you have in the past. If you wish to change your banking information, you may update your information at any time, however, we ask that you watch your bank accounts online to be sure this change occurs. If you have questions about direct deposit, you must e-mail [email protected].

Paycheck Summary

You can see your pay earnings for any pay period this school year using the “Pay” application in Workday.  From there, you will have the option to “View Payslips.”

Payroll Deadlines

Pay periods are two weeks long, beginning on a Sunday, and ending at midnight on a Saturday.

Time Entry

Students – If you are authorized to enter your own time, you may enter your hours as often as you like.  Time entry is done using Workday, and must be submitted and approved for each week.

If you miss the deadline for time entry and approval, you will need to enter the time on the days worked and these hours will be paid retroactively on the next pay period.

Have Questions?

Please feel free to contact the Payroll Office at [email protected]

Security

The Payroll pages use the Colby Authentication system to “know who you are”. If you are using a public computer, you MUST close out the Browser (Firefox, IE, Safari, Chrome) when you are finished! Otherwise, the next user will have access to your payroll information.

Payroll Deadlines

Payroll periods are two weeks long, beginning on a Sunday, and ending at midnight on a Saturday. A listing of payroll period dates can be found at the “Pay Periods” link to the left.

After check processing has been completed, you may receive an e-mail notification of unapproved hours that must be reviewed, printed, signed, dated and returned to the Payroll Office. You will only receive this e-mail if you have not previously approved the hours submitted (or not entered the hours yourself).

If you, as a supervisor, enter hours for student workers, all-time entry must be completed by 10 am on the Tuesday following the end of a pay period. If your students enter their own hours, you must review and approve these hours by 10 am on the Tuesday following the close of a pay period as well.

Old Admin tools page