Colby Policy Library
Colby College policies promote the College’s mission and communicate expectations and guidance relating to operations of the College. Colby College expects faculty, staff, and students to be familiar with and adhere to all applicable College policies.
In order to promote accessibility to current institutional policies, the Office of the General Counsel maintains this policy database.
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Policy FAQs
An institutional policy is applicable to community members across Colby College, including students, faculty, and staff. An institutional policy does not contain confidential or internal department information. Department policies that are only applicable to members of that department are not considered institutional policies.
Once a department is ready to implement a proposed institutional policy, the draft of that policy must be sent to the Office of General Counsel to be reviewed thereafter and approved by leadership and the appropriate committees, or in some instances, the full faculty and/or the Board of Trustees. The Office of General Counsel will determine if the policy should be posted online.
Policy Library
| Policy Area | Policy Title | Responsible Department | Last Updated |
|---|---|---|---|
| Academic Affairs | Transfer Credit Policy | Office of the Provost | March 2023 |
| Academic Affairs | Faculty Retirement | Office of Human Resources | N/A |
| Athletics | Facility Access and Use | Athletics | N/A |
| Athletics | Name, Image, Likeness Policy | Athletics | March 2026 |
| Athletics | Student Athlete Code of Conduct | Athletics | N/A |
| Athletics | Tryout Policy | Athletics | N/A |
| Athletics | Tailgating Policy | Athletics | June 8, 2022 |
| Athletics | Visitor and Spectator Policy | Athletics | June 8, 2022 |
| Financial Services | Institutional Refund Policy | Office of Financial Services | N/A |
| Financial Services | Purchasing Card Policy | Office of Financial Services | October 2024 |
| Financial Services | Travel Reimbursement and Other Expense Policies | Office of Financial Services | October 3, 2025 |
| Health and Safety | Protection of Minors | N/A | November 2018 |
| Health and Safety | Unmanned Aerial Systems (Drone Policy) | N/A | July 2022 |
| Information Technology | Acceptable Use of Digital Resources Policy | Information Technology Services | October 2019 |
| Information Technology | Colby Online Publishing Policy | Offices of Communications and Information Technology Services | June 1, 2026 |
| Information Technology | Data Classification Policy | Information Technology Services | N/A |
| Information Technology | Digital Millennium Copyright Act | N/A | April 2020 |
| Information Technology | Digital Signage Policy | Information Technology Services | N/A |
| Information Technology | Incident Response Policy | Information Technology Services | January 2024 |
| Information Technology | Online Account Policy | Information Technology Services | N/A |
| Information Technology | Privacy Policy | Information Technology Services | N/A |
| Information Technology | Written Information Security Program | Information Technology Services | January 2024 |
| Institutional Policies | Political Activities Policy | Office of the General Counsel | February 2026 |
| Institutional Policies | Recording Policy | N/A | March 2024 |
| Institutional Policies | Honorary Degree Rescission Policy | N/A | March 29, 2019 |
| Institutional Policies | Data and Record Retention Policy | N/A | March 31, 2026 |
| Institutional Policies | Copyright Policy | Office of the President | March 31, 2026 |
| Institutional Policies | Removal of Names Policy and Procedures | Office of the General Counsel | April 18, 2026 |
| Organization and Governance | Alumni Council Bylaws | N/A | N/A |
| Organization and Governance | Board of Trustees Bylaws and Compendium | Office of the Secretary of the College | January 31, 2026 |
| Organization and Governance | Conflicts of Interests | N/A | May 2025 |
| Organization and Governance | Statement of Principles of Freedom of Inquiry and Expression | N/A | October 2019 |
| Organization and Governance | Student Handbook | Office of the Dean of the College | August 2025 |
| Organization and Governance | Faculty Handbook | Office of the Provost | September 2025 |
| Organization and Governance | Staff Handbook | Office of Human Resources | January 16, 2025 |
| Student Affairs | Residential Experience Policy | Office of the Dean of the College | August 2024 |
| Student Affairs | Title IX Sexual Harassment and Maine Interpersonal Violence | N/A | N/A |
| Students Affairs | Academic Integrity | Office of the Dean of the College | August 2024 |
| Student Affairs | Student Code of Conduct | Office of the Dean of the College | N/A |
| Student Affairs | Protest, Communication, and Display Policies | Office of the Dean of the College | August 2024 |
| Student Affairs | Alcohol and Drug Statement | Office of the Dean of the College | August 2024 |
| Student Affairs | FERPA (Family Educational Rights and Privacy Act) | N/A | August 2024 |