Supervisor Resources
Performance Review Forms Update
We’ve simplified the performance review process by updating and consolidating our templates into two comprehensive forms: the Staff Annual Review Form and the Staff Narrative Review Form. These forms replace the multiple documents previously used for hourly staff, administrative staff, probationary reviews, and self-evaluations, including the former narrative format.
Both updated forms are designed to improve consistency, clarity, and efficiency across the review process. They allow supervisors and employees to navigate performance conversations more easily, while still maintaining the structure and depth needed for meaningful feedback and development planning.
Supervisors can choose the form that best fits the review, but for consistency, it is recommended to use the same form that was used for the employee in prior years whenever possible.
The updated forms and additional guidance can be found on the Colby People Services Performance Management webpage.
Employees choosing to leave Colby College need to submit a written letter of resignation, either in the form of a letter or by completing this form. A copy of the document should be given to the supervisor and the original sent to the Office of People Services.
Upon receipt of a resignation document, the Office of People Services will send the employee an exit survey, and once completed, contact the employee to schedule a follow up exit interview.
Please contact your HR Business Partner for more details.
Colby supports employees in a variety of ways, such as the staff gathering, the holiday dinner dance, lobster bakes, ice cream socials, cooking classes, departmental functions, events committee outings, and through many other activities and services.
The College can also recognize and reward employees beyond normal salary and benefit programs for outstanding performance. These awards are only for extraordinary achievements that far exceed assigned responsibilities.
In light of updated IRS guidance, Colby must report the value of any gifts an employee receives above $25 on an employee’s W-2 form. An Employee Gift Form must be completed and approved by a senior staff member before the gift or gift card can be issued. The form must accompany any request for reimbursement, and a copy must be submitted to the Payroll Office for any gift over $25.
Colby has established a Record Retention Policy in response to new Federal Rules of Civil Procedure related to document and data retention. All College personnel are required to be familiar with and to adhere to this policy. to review the policy please go to Colby’s Policy Library.
Colby College Workers Compensation Instructions establish the correct procedure to respond to injuries that occur while working at Colby. All College personnel are required to be familiar with and to adhere to these instructions.